DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

EXECUTIVE STAFF ASSISTANT

Job Location:

Division of Aging and Adult Services (DAAS)
Address:  1789 West Jefferson Street, Phoenix, Arizona 85007 

Posting Details:

Salary: $27.00 - $30.67 hourly  

Grade: 20

Closing Date: October 25, 2024 

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

Under general supervision of the DAAS Assistant Director’s Office, this position reports to and provides technical and administrative expertise to the Assistant Director. This position assists in the review and routing of official correspondence, coordinates and conducts a variety of special projects, attends events and meetings with other groups and agencies, coordinates activities with other organization units within the agency, prepares a variety of administrative reports on behalf of the AD office, coordinates employee recognition and engagement activities, facilitates presentations, manages calendars, and is a key team member for DAAS.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. 

Job Duties:

Essential duties and responsibilities include but are not limited to:

• Provide administrative expertise and technical assistance to the Assistant Director (AD) and division leadership to develop and implement strategies for efficient operations. Consult with and guide Division Administrators regarding goals, objectives, accountability, and quality standards. Authority to assign projects, work assignments and monitor completion of assignments to the program administrators on behalf of AD.
• Assist in coordinating response to Correspondence Control Actions, client complaints/inquiries ensuring responses meet timelines. Coordinate legislative requests and legislative tracking reports. Provide administrative assistance to Assistant Director and division leadership such as maintaining calendars, managing travel requests and reimbursement, new employee onboarding, and maintenance requests.
• Research, compile, and analyze information. Coordinate various types of confidential and high-level actions/paperwork for final review and the Assistant Director's approval and signature. Attend meeting, takes notes, and relay necessary information to Division representatives, as appropriate. Plan, coordinate and implement special projects as assigned.
• Function as liaison for the Assistant Director and division leadership in guiding Administrators on work plans and operational strategies. Serves as liaison to the Director's Office and all DES Divisions.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Applicable federal and state statutes, regulations, and policies governing programs administered.
• Federal and state fiscal/accounting laws, regulations, procedures, and policies.
• Organization and management of federal, state, and local agencies, entities which fund and/or deliver services.
• Human service administration and management techniques.

Skill in:
• Oral and written communication
• Reading, writing and proofing documents (i.e. alerts, grants, plans, brochures, etc)
• Conducting research for a variety of projects
• Using a variety of computer software packages (e.g., Excel, Word, databases, Access, Pow