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Posted Job Title

Student Affairs & Study Abroad Coordinator - Office of Academic Services - Penn Engineering

Job Profile Title

Coordinator, Program

Job Description Summary

The Student Affairs & Study Abroad Coordinator (SASAC) manages administrative operations for the Student Affairs team at Penn Engineering’s Office of Academic Services. Reporting to the Associate Director of Student Affairs (ADSA), the SASAC will maintain key communication channels, update student handbooks and websites, track conduct cases, and create community engagement materials and programming. Guide students through global learning opportunities by advising students on study abroad locations, program selection, and course alignment. Provide ongoing academic assistance to students overseas and to exchange students studying at Penn Engineering. The role of the SASAC will enhance school-wide academic operations by developing advisor training resources and coordinating Office of Academic Services (OAS) meeting agendas.

Job Description

Student Affairs Coordination

Assist with administrative support for Penn Engineering Student Affairs by monitoring the Student Affairs email address, tracking and sending Undergraduate Nurture Emails, crafting the Undergraduate and Graduate Newsletters, making updates to the Engineering Handbooks (UG, Grad), making updates to the General (Grad/UG) and Wellness sections of the OAS website, and tracking student Conduct/Integrity on behalf of the ADSA.

Study Abroad Advising

Support SEAS students who are interested in studying abroad by advising them on study abroad options, eligibility, and expectations; answering questions when students are unable to find a course to take or encounter unexpected issues with course registration; and ensuring students are taking the correct number of courses. Liaise with Penn Global on student statuses, provide support to students studying abroad, and serve as a liaison between Penn Global and Engineering for Exchange Students (inbound) visiting Penn. Work on administrative tasks related to Global Programs/Study Abroad, including supporting curriculum and course matching for specialized boutique programs (e.g., 3+2, 4+1).

Community Learning & Knowledge Management

In the area of Advisor Training, support the maintenance of a comprehensive onboarding experience for new SEAS advising/coordinator staff, while developing advisor training resources and coordinating Office of Academic Services (OAS) meeting agendas. Maintain the database for advisor training and education, including the OAS Advisor Training Course. Regarding Student Engagement, the SASAC will provide written materials and events for the Engineering student body on topics related to Student Affairs (Wellness, DPS/Special Services, CSA, CIC, etc.), along with partnering with campus teams to provid