Administrative Assistant- Earth City, MO

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support daily operations and enhance organizational efficiency. This role is ideal for someone who thrives in a dynamic environment and enjoys balancing multiple responsibilities, including expense management, scheduling, vendor coordination, and employee engagement initiatives.

Key Responsibilities:

Expense Handling

-Process and track employee reimbursements and corporate expenses.

-Maintain accurate records of expenditures and assist with budget reconciliation.

-Collaborate with finance to ensure timely and compliant expense reporting.

Calendaring

-Manage complex calendars for leadership and team members.

-Schedule meetings, appointments, and events across multiple time zones.

-Coordinate logistics for internal and external meetings, including room bookings and technology setup.

Order Placing and Handling

-Place and manage orders for office supplies, equipment, and other resources.

-Track deliveries and resolve issues with vendors or service providers.

-Maintain inventory and ensure timely replenishment of essential items.

Facility and Vendor Coordination

-Serve as the primary point of contact for facility-related needs and vendor relationships.

-Coordinate maintenance, repairs, and office improvements.

-Negotiate contracts and monitor vendor performance to ensure quality service.

Employee Engagement

-Support planning and execution of employee engagement activities, such as team events, celebrations, and wellness initiatives.

-Assist with internal communications and culture-building efforts.

-Gather feedback and contribute ideas to enhance employee experience.

Basic Qualifications
- High school diploma or equivalent
- Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience
- Well-developed reading, writing and mathematical skills
- Ability to manage multiple tasks/projects and deadlines simultaneously
- Demonstrated administrative and clerical skills
- Ability to identify and resolve exceptions and to interpret data
- Effective verbal and written communication and grammatical skills
- Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits: 

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories.