OPS ADMINISTRATIVE SECRETARY - 64916018

Requisition No: 840735 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE SECRETARY - 64916018

 Pay Plan: Temp

Position Number: 64916018 

Salary:  $21.00 

Posting Closing Date: 11/15/2024 

Total Compensation Estimator Tool

***Open Competitive Job Opportunity***

 

Your Specific Duties and Responsibilities:

Come Join DOH-Team Duval!  If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. 

 

As an Administrative Secretary you will be responsible for but not limited to:

• The responsibility of this position is to provide advanced administrative secretarial work that includes duties of an administrative nature.
• Receives, inputs prenatal risk screens (RAI) daily, an average of 35 per day, timely, within the 5-day contractual requirement and inputs referrals into Well Family System (WFS), review incoming and transfer cases in WFS.
• Assist with receiving, reviewing, date stamping and distributing incoming mail to appropriate programs, and batches outgoing mail to other FL DOH counties Healthy Start Programs.
• Research provider inquires and provide feedback.
• Processes prenatal risk screens, community referrals, incoming and outgoing mail
• Assists with researching Medicaid ID numbers and adding into the Well Family System (WFS) case file to ensure claims are paid timely by HSMN.
• Assist staff with travel submission.
• Processes prenatal risk screens, community referrals, incoming and outgoing mail.
• Completes case assignments with in first 2 hours of work, notates case assignment in notes, maintain, link, document birth outcomes, and distribute cases to the assigned Care Coordinators (CC). Notifies CC via email regarding newly assigned cases.
• Assist with calling clients when case managers are out of the office and notates this in WFS under attempts.
• Screens incoming calls to determine specific needs, disseminates information and properly directs and/or refers callers for service.
• Process letters, scanning, uploading into the WFS, and send letters out by US mail.
• Completes monthly reports, spreadsheets, and other reports as required by the state and local Healthy Start mandates.
• Assists with implementation and development of new procedures and enters appropriate data into the HMS computer system.
• Provides support to program manager, supervisors, and care coordinators (CC) to include, calls, mail, travel scanning, copying as needed. Maintains adequate copies of all required forms for client enrollments.
• Maintain inventory and ordering of supplies, tracks office supplies, client incentives, maintains tracking logs as required by the DOH guidelines.
• Provides back up for other administrative staff in their absence.
• Perform emergency preparedness and/or public healt