Senior Administrator, Office Management

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do.  A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals.  We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

We are looking for professional, qualified and enthusiastic candidates to take up a full-time position of a Senior Administrator/Office Management to support our well established office in Munich/Planegg. 

You will think fast, be great at juggling various activities and act as the voice and the face of the company. You will ensure that our clients, colleagues, vendors and visitors feel that they are in good hands. 

You will: 

• Liaise with vendors, company support services and departments on various matters pertaining to office management and office set-up
• Manage office supplies, equipment and facilities services
• Receive and route all incoming calls, greet visitors, handle incoming inquiries, couriers
• Organize business trips, meetings and events
• Log and sort mail, coordinate shipments
• Provide secretarial support, prepare reports and minutes of meetings
• Assist with photocopying, transcribing and faxing
• Provide administrative help with mobile devices and attendance logs

Qualifications

• College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities
• Previous administrative experience and experience in an international company is a plus
• Full working proficiency in German and English
• Strong communication and organizational skills 
• Problem-solving skills, ability to multi-task, take initiative and act proactively 
• Discreet, trustworthy and able to manage confidential information
• Proficiency in MS Office (Word, Excel & PowerPoint)

Additional Information

We offer:

• Excellent and flexible working conditions
• Extensive training and friendly, collegial team
• Competitive salary and benefits package
• Opportunities for personal and professional growth

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.