Senior Associate Director, Finance for International Programs

Department

Booth Accounting: Part-Time Programs

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

Provide general accounting support to all operating Associate Deans and Directors in the University of Chicago Booth School of Business (BSB) Gleacher Center: Executive Education, Conference Center, Executive Program as well as other department managers, and University staff as needed.

Responsibilities

• Works with London, Hong Kong, and Singapore campus staff together with the local outside accounting services providers to ensure that the University has an effective financial oversight structure and accounts reporting regime in place as well as provide timely delivery of financial transaction processing.
• Manages accounting for the London Conference Center.
• Tracks donations through international bank accounts, working with Booth and University Advancement to ensure proper reporting.
• Provides the local outside accounting service providers and audit firms with the information and support needed for the preparation of the annual audited financial statements.
• Maintains the chart of accounts used by both the international accounting services providers and the University’s Oracle system.
• Reviews monthly payroll reports for Hong Kong and Singapore for Senior Director of Finance approval.
• Reviews cash disbursement reports from the international accounting services providers for Senior Director of Finance approval.
• Assists with the preparation of monthly FCCS entries to record the international campus trial balance changes in the University system.
• Coordinates and monitors the accounting for donations received in international campus bank accounts, working with the Advancement offices and international campus staff to communicate payments and resolve issues as they arise.
• Communicates University paid expenses on behalf of the international campus to the local accounting service provider as required within the framework of intercompany accounting.
• Monitors and compares the University consolidated balances for international campuses to reports from the international campus accounting services providers.
• Monitors international currency cash balances in FCCS to assure that they agree with international campus books and monitors unrealized gain/loss from fluctuations in conversion rates.
• Confirms the annual intercompany balances between the international campuses and the University.
• During budget cycle, reviews, organizes and consolidates revisions as they are submitted.
• Once budget cycle is completed, prepares worksheets to enter budgets into UCPlan and communicates the final budget to international campus managers.
• Ensures that, as a part of the annual fiscal closing of the University’s accounting system, all transactions relevant to intercompany recharges, etc. have been processed.
• Develops procedures and tools to assist departmental personnel with compliance with University accounting requirements.
• Develops and maintains productive working relations with the Chicago Booth’s Accounting and the University Financial Services