Personal Assistant

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is looking for a Personal Assistant to provide administrative support to Anna Roca and her working group. Duties are detailed below.
Prof Roca has extensive experience in conducting large-scale and innovative clinical trials, pioneering the use of intra-partum azithromycin to improve maternal and neonatal health outcomes – a trial model now replicated by several institutions working across low- and middle-income countries. In recent years, her portfolio has broadened to evaluate the impact of the COVID-19 pandemic in West Africa. Prof. Roca is a dedicated mentor, nurturing the next generation of global health leaders. She is also a recognized advocate for gender equality with a track record of promoting inclusivity and diversity within the scientific community.

KEY RESPONSIBILITIES

• Assisting in the organization of agenda as well as face-to-face and online meetings and other events such as seminars
• Planning and organizing trips (travel, accommodation and others), including preparing expenses’ resports and handling reimbursements
• Supporting the PI in any administrative needs related to research projects
• Keeping the CV up to date and managing reference and project databases
• Manage communications (website, social media management, events, etc.) for the different research projects
• Support with administrative needs related to PhD and other research students
• Maintaining records and filling important documentation

AUXILIAR TASKS

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Teamwork and Collaboration – Hability to work with faculty, researchers and administrative teams
• Problem solving – Proactive approach to identify challenges and implement solutions
• Excellent organizational skills – Organized and able to manage multiple tasks
• Enthusiasm and Adaptability – Positive and proactive approach, eager to take challenges and adapt to the academic environment
• Communication skills – Excellent verbal and written communication skills, including correspondence, report writing and liaising with stakeholders.
• Attention to detail – Accuracy in administrative work, research support and document preparationwork.

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• Professional training in administration or bachelor's degree
• 2+ years of work experience in administration / personal assistant functions
• Desirable: Experience in Research or in working in a Research Institutions is desirable

LANGUAGE LEVEL

• Proficiency in English. 
• Catalan and/or Spanish desirable.

CONDITIONS

• Duration: permanent contract
• Starting date: as soon as possible
• Contract Type: Part time (20h/week)
• Proportional Salary: Technician II C (23.119 € gross annual)

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until 22th o