Sr. Program Coordinator - School of Law

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The University of Miami School of Law has a great opportunity for a Senior Program Coordinator to work at the Coral Gables Campus.

The Sr. Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the LawWithoutWalls (LWOW) program and to provide administrative support for Professor DeStefano’s other classes.

CORE JOB FUNCTIONS                                                           

Works closely with the Director of the LWOW Program, the Founder of the LWOW Program, and other full-time faculty, adjuncts, staff, and students (from UM and the other LWOW participating schools) to continuously support and improve the learning experience and quality and value of the program. Registers students for courses and in puts grades using University procedures and systems. Acts as an academic advisor for students in the LWOW Program. Helps to develop strategic partnerships with external entities and organizations. Creates monthly budget reports to ensure operations are within plan and ensures reconciliation of budgets Oversees database maintenance and enrollment management of participants and students in LWOW and of students in Professor DeStefano’s other classes. Responds to various requests and telephone, email, and internet submissions for LWOW. Plans and participates in open houses and other meetings for the LWOW. Adheres to University and unit-level policies and procedures and safeguards University assets. Supports department and/or LWOW leadership with daily clerical tasks Serves as the liaison between the LWOW and other Units at UM and other schools and participants of LWOW Prepares materials related to marketing, student recruiting, fundraising, data reporting and other functions needed to support the work of LWOW Makes calendar appointments, travel arrangements and reservations for department leadership and staff, as needed. Manages supplies and assets for LWOW and purchasing of required supplies and instructional materials. Handles expense reimbursement and P Card expenses. Helps develop LWOW event themes for all LWOW events including but not limited to LWOW PopUps, WarmUps, and Sprint including branding, giveaways, logo design. Helps develop and create marketing and social media strategy and content (including written and video posts) Updates Blackboard and Google Classroom as needed and per the syllabus created by the Director of LWOW and Professor DeStefano

Department Specific Functions

• Supports the two Directors with daily administrative tasks related to coordination of the LWOW Program and Professor DeStefano’s other classes. The LWOW Program is a global, multi-disciplinary program involving international and a large numbers of students and professionals engaged in cross-cultural collaboration.
• Benchmarks relevant law school, CLE, and executive education programs and assists in the development of programming for the LWOW Program.
• Acts as liaison between UM and other universities, programs, and bar associations.
• Under minimal supervision makes complex scheduling arrangements involving multiple parties, including but not limited to meetings and conferences; and makes complex travel arrangements and handles reimbursements.
• Prepares financial forms (purchase orders, check requisitions) and handles Workday process for payments and reimbursements.
• Requests and purchases office/clerical supplies as needed. 
• Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and may create drafts of department publications such as flyers, PowerPoint presentations, website text; provides routine and general clerical support which may include reports, and statistics;
• Make photocopies of correspondence, documents, and other printed matter; mail, fax, or arrange for delivery of legal correspondence to stakeholders.
• Serves as a primary information resource regarding department and University policies, procedures, and operational functions.
• May lead the work assignment of student workers and temporaries.
• Answers telephones, take messages, answers routine questions, and transfer calls to app