Finance Assistant - Temporary

Primary Responsibilities

• Enter accounts payable invoices, payment requests, and related financial data accurately and timely into accounting systems or tracking files.
• Research and respond to internal department and external vendor inquiries relating to invoice and payment status.
• Assist with printing checks, assembling supporting documentation, obtaining required approvals, and preparing checks for distribution or mailing.
• Review invoices and payment documentation for completeness, proper coding, approvals, and consistency with Finance procedures.
• Support basic accounting tasks, including maintaining files, updating spreadsheets, organizing backup documentation, and assisting with reconciliations.
• Assist with union payment reconciliations by comparing payment records, payroll data, invoices, schedules, and supporting documentation.
• Maintain organized electronic and paper files in accordance with departmental procedures and confidentiality requirements.
• Provide general administrative support to the Finance team, including scanning, copying, filing, data entry, and ad hoc projects as assigned.

Skills and Qualifications

• Prior experience in accounts payable, accounting, finance administration, payroll support, or a related office role preferred.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Comfort working with financial records, invoices, spreadsheets, and confidential information.
• Basic understanding of accounting processes, payment documentation, and reconciliation concepts.
• Proficiency with Microsoft Excel, Outlook, and Word; experience with accounting or ERP systems preferred.
• Ability to follow established procedures, meet deadlines, and manage repetitive tasks efficiently.
• Strong organizational skills and ability to maintain accurate files and documentation.
• Professional communication skills and ability to work collaboratively with Finance team members and internal stakeholders.