This is a remote position.

Executive & Operations Coordinator

As the Executive & Operations Coordinator, you are the right hand to Mike (CEO), Bella (Director of Operations), Smakshee (Director of Programs), and the Marketing team. You’ll manage CEO admin tasks, coordinate internal projects, support launches, and handle essential admin responsibilities to keep the company running smoothly.

This is a hybrid role that combines executive assistance, operations, and project coordination. You’ll organize calendars, inboxes, and appointments for Mike, manage campaign timelines and deliverables, and provide hands-on support to Ops, Programs, and Marketing. You are detail-oriented, proactive, and thrive on keeping both leadership and the team on schedule, organized, and focused.

Flexible Schedule during MST Business Hours Time

Responsibilities

CEO & Executive Support

• Act as Mike’s direct admin, handling CEO-level tasks, scheduling, and follow-ups.
  

• Manage Mike’s inbox, calendar, and appointments.
  

• Prepare agendas, links, and client info for Mike’s calls.
  

• Ensure all CEO-related tasks are tracked and completed.
  

Operations & Admin Support

• Act as the right hand to Bella (Ops) and Smakshee (Programs) — helping execute tasks, timelines, and projects.
  

• Maintain software logins, team access, and permissions.
  

• Set up Slack channels, Google Drive folders, and organize company files.
  

• Maintain and update Monday.com boards.
  

• Assist with onboarding/offboarding of clients or team members.
  

• Step in for general admin tasks as needed.
  

Project & Campaign Management

• Support project management across major campaign launches (timelines, tasks, deliverables).
  

• Partner with the Director of Marketing & Advertising to coordinate launch workflows and ensure assets are delivered on time.
  

• Track progress in Monday.com and communicate status updates to leadership.
  

• Help QA deliverables (emails, funnels, posts, workflows) before launch.
  

Program & Community Support

• Support program delivery tasks for SAA, AIAA, and HCC.
  

• Record, upload, and organize weekly calls, transcripts, and video libraries.
  

• Create reminder posts, graphics, and light copy for calls or program announcements.
  

• Manage community spaces (Skool, Circle, Slack) — approve requests, remove errors, and ensure clean organization.
  

• Support coaches during live calls (setup, recording, logistics).
  

Day-to-Day Execution

• Keep Mike’s inbox and calendar organized.
  

• Coordinate campaign and project tasks across Ops, Programs, and Marketing.
  

• Record, upload, and organize program calls and transcripts.
  

• Respond to light admin or program support tasks.
  

• Ensure timelines and deliverables are on track for launches.
  

• Provide updates and ch