Executive Assistant

Location(s): Canton, MS
Job Schedule: Full-time; Onsite
Degree Level: High School Diploma
Preferred Degree: Post high school education
Sponsorship: No
 

Shape the Future of Mobility at Nissan: Launch Your Career, Drive Innovation

At Nissan, we’re not just building cars, we’re revolutionizing mobility. We’re a global leader with a heritage of innovation, and we’re searching for talented individuals like you to join us on this exciting journey. We believe that every individual possesses a unique set of skills and passions that can be harnessed to drive innovation and shape the future of the automotive industry. Our diverse range of program areas and career paths offer exciting opportunities for adventurers like you to embark on a thrilling professional journey.  

Learn more about Nissan’s future here: https://www.youtube.com/watch?v=EDJ3GVA1QRw

We are currently looking for an Executive Assistant to join our team in Canton, MS.

A Day in the Life:   
 

• Answers telephones, screens calls for assigned executives, and responds to routine internal inquiries as well as external customer inquiries, and/or routes to the appropriate person or department while maintaining customer relations and providing a professional image of the company.

• Attends executive meetings, takes notes and follows-up with staff regarding projects and assignments when directed.

• Maintains and updates executives' calendars of appointments; collects and prepares necessary materials for them prior to scheduled meetings; schedules department travel arrangements and meetings, and keeps staff informed of schedules to help assure all appointments are kept.

• Assists executives in planning and coordinating on/off-site business activities and meetings as well as company-wide events for large groups of people. This includes gathering information, interacting with vendors and all levels of management within the company, obtaining contracts and purchase orders, and communicating necessary details of events to those involved.

• Keeps executives apprised of urgent issues and requests while they are away from the office and handles such tasks on their behalf as necessary.

• Generates routine correspondence and prepares and reviews presentations and reports for executive level meetings with attention to detail to ensure accuracy.

• Coordinates ordering and maintains inventory control of company stationary supplies, office supplies and equipment for the department including submitting purchase requests and supply requisitions, submitting invoices for timely payment, and ensuring that departmental employees have the tools needed to perform their assigned tasks.

• Maintains department records and filing system for quick retrieval and the completion, review and reporting of department results and special projects; coordinates the review of department records on an annual basis to comply with the company's record retention policy.

• Develops and maintains rapport with departmental staff and all levels of management to aid in department relations as well as enlisting support for special projects.

• As necessary, performs other related duties of which the above are representative.

Who We’re Looking for:      

• Strong oral and written communication and interpersonal skills; analytical thinking skills; ability to maintain confidentiality of information; networking; project management; responsive approach to tasks.

Years of Experience:

• Four or more years of directly related experience as a secretary or administrative assistant. Previous experience supporting a company or department executive desired.

Education:

• A high school diploma or G.E.D. One to two years post-high school education preferred

Computer Skills:

• Knowledge of general office equipment such as fax, copier, and telephone systems. Highly Proficient in Microsoft Office software – Word; Excel; Outlook; PowerPoint. Typing 50 wpm.

What You’ll Look Forward to as an Executive Assistant at Nissan:

Career Growth: Gain access to immense career path options to grow at Nissan with international & domestic career growth opportunities + cross-departmental career opportunities available on a regular basis.                                                                                                                  

Be where you need to be: Feel empowered at work with our "Be where you need to