Receptionist / Administrative Assistant

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 79 years of experience and more than 547 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen, and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Overview

Empire Office is currently seeking a Receptionist / Administrative Assistant in our NYC office to join our growing team. The ideal candidate will be professional, organized, and proactive, serving as the first point of contact for visitors and clients while providing administrative support to ensure smooth day-to-day operations in the office.

Key Responsibilities

The Receptionist / Administrative Assistant will support the office by managing the front desk and providing general administrative support to multiple departments.

Key responsibilities include:

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner.

• Answer and direct phone calls, emails, and inquiries to the appropriate departments.

• Maintain a clean, organized, and professional reception area and conference rooms.

• Coordinate meeting and conference room scheduling.

• Manage incoming and outgoing mail, packages, and deliveries.

• Assist with administrative tasks including data entry, filing, and document preparation.

• Order and maintain office supplies, and coordinate vendor service requests.

• Support employee onboarding and logistics, including desk setup and badge distribution.

• Provide general administrative support to the Operations and HR teams as needed.

Skills & Qualifications

• 1–2 years of administrative or reception experience in a professional office environment.

• Annual Salary Range: $55,000 – $65,000, based on experience.

• Strong written and verbal communication skills.

• Excellent organization and time management abilities.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

• Professional demeanor with a customer-service mindset.

• Ability to multitask and manage competing priorities in a fast-paced environment.

• Team-oriented and reliable, with strong attention to detail.