Administrative Assistant

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today!

$20-$23/hr - DOE - Full-Time

COMPANY
Conner Industries, Inc. is a fast-growing leader in the manufacturing and distribution of industrial lumber, custom wood packaging, and integrated packaging solutions. With over 40 years of industry expertise and a stellar reputation, we proudly operate 15 manufacturing facilities and hold the #2 position in U.S. market share. At Conner Industries, we recognize that our greatest asset is our people, and their dedication drives our continued success.

KEY JOB RESPONSIBILITIES
 Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations.

Requirements

• Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department.
• Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files.
• Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws.
• Workers’ Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation.
• Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies.
• Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed.
• Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary.
• Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed.
• Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity.
• Other duties as assigned

QUALIFICATIONS, EDUCATION & EXPERIENCE

• Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite.
• Experience in the lumber industry or shipping & receiving is a plus but not required.
• High school diploma or equivalent required.
• Ability to work both independently and collaboratively as a team player.
• Strong multitasking skills with the ability to manage interruptions professionally and efficiently.
• Highly organized with keen attention to detail.
• Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers.
• Must be able to sit, stand, bend, and walk as needed.
• Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs.

WORK ENVIRONMENT

General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change.

EEO Statement
Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and t