Pay Range:

$39,852.00 - $55,800.00

Position Summary:

State of Colorado

Administrative Assistant II - Front Desk

SALARY

$3,321.00 - $4,650.00 Monthly

LOCATION

Alamosa, CO

JOB TYPE

Full Time

JOB NUMBER

GYA P-12408 8.2025

DEPARTMENT

Adams State University

OPENING DATE

08/05/2025

CLOSING DATE

8/15/2025 11:59 PM Mountain

FLSA

Determined by Position

TYPE OF ANNOUNCEMENT

This position is open only to Colorado state residents.

PRIMARY PHYSICAL WORK ADDRESS

208 Edgemont Blvd Alamosa, CO 81101

FLSA STATUS

Non-Exempt; position is eligible for overtime compensation.

NOTE: While this position has been determined to be FLSA non-exempt, it is a condition of employment at ASU that as a non-exempt employee, the successful applicant who accepts this position, will agree to compensation time in lieu of payment for any overtime hours worked.  
 

DEPARTMENT CONTACT INFORMATION

Alicia Harmon 719-587-7918 aliciaharmon@adams.edu

HOW TO APPLY

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Information

The purpose of the Extended Studies and Prison Education Program is to provide alternative delivery of courses and programs to undergraduate, graduate, and high school students both degree-seeking and non-degree seeking, on campus, off campus, and incarcerated. The division is also responsible for providing continuing education courses for the community and beyond. This includes but is not limited to face-to-face courses and workshops, contract courses, correspondence courses, and online and video-delivered courses. The division is a cash-funded arm of the institution and is responsible for recruiting, admissions, advising, processing registrations, grades, billing, and collections for the students. In addition, the department is responsible for developing cash-funded programs and approving courses and faculty through the academic departments. The department serves as a liaison between off-campus students, off-campus faculty, and various on-campus units such as Department Chairs, Academic Instructional Technology Center, Human Resources, Student Business Services, Financial Aid, Records, etc. The combined unit produces approximately 14,000 enrollments per year with a cash-funded budget of $3.5 million.

Description of Job

The main purpose of this position is to provide general office support within Extended Studies(ES) and Prison Education Programs (PEP). 

The position will be responsible for front-desk operations, including answering phones, opening, logging, and sorting mail and e-mail, taking messages, making referrals, and greeting the public. 

The goal of the tasks performed in this position will be to increase the effectiveness and efficiency of clerical and customer service operations within the unit. 
This position will be the central point of contact for ES/PEP clients including students, parents, sponsors, and adjunct and affiliate faculty, in guiding them through processes, analyzing distance learning issues, and determining the correct individual/department to which they should be referred. 
Support the units within the department with data entry into Banner, Xtender, Workday, and local databases, and various tasks that occur during peak registration periods and large projects. 
It is imperative that this position be well-versed in all programs within the ES/PEP units, as well as being able to research and pull information from the
campus ERP system.
This position will also be responsible to hire, supervise and train work-study support for this position.
 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

 

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

 

Class Code & Classification Description: (New)

 

G3A3XXADMINISTRATIVE ASSISTANT II

MINIMUM QUALIFICATIONS:

Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

 
 

PREFERRED