Executive Assistant, Graduate School of Professional Psychology

At the Graduate School of Professional Psychology (GSPP), our goal is to transform the way we think about and approach mental health and wellness. We do so through groundbreaking academic programs and experiential training that aim to ensure we can better meet the needs of the communities we serve. We are dedicated to developing exceptional practitioners and scholars by offering a well-rounded approach to education. Every single one of our programs blends valuable academic offerings, intensive field-based training, cutting-edge applied research, and constructive community engagement. Our academic programs are rooted in our history of service and have developed over time to meet the growing needs of society. For more information, please visit http://psychology.du.edu.

GSPP seeks to train students to provide culturally responsive services to clients and the community. GSPP is committed to building a diverse and inclusive educational environment. While more work is needed, GSPP endeavors to create an accessible, affirming, and safe climate by actively engaging in the process of systemic transformation and accountability.

Position Summary

The Executive Assistant (EA) serves as the primary point of contact for Dean Torrey Wilson of the Graduate School of Professional Psychology (GSPP). As a successful candidate, you will have excellent communication skills, impeccable attention to detail, follow-through, flexibility, and strong technology skills. You will provide wide-ranging administrative support, including managing the Dean’s schedule, supporting meetings with guests and donors, and arranging domestic and international travel. You will use good judgment to make decisions that align with the Dean’s priorities and university and GSPP policies, including maintaining confidentiality. You are the firm but kind gatekeeper of the Dean’s time who appreciates candor, stays flexible, and keeps a sense of humor.

As a representative of the school, you will be clear and courteous in interactions with a wide variety of constituencies including senior university leadership and their teams, faculty, students, staff across campus, GSPP Advisory Board members, and other external contacts. You will also manage diverse projects to support the Dean’s strategic goals both independently and collaboratively. This position requires significant adaptability and a commitment to teamwork, including cross-training to support other staff.

This is a full-time (37.5 hour/week) benefited, position that is primarily on campus during the university’s working hours of 8:00am – 4:30pm, with limited remote work opportunities in consultation with the Dean and in accordance with the university’s remote work policies. The preferred start date for this position is Monday, August 25th.

Essential Functions

• Manages the calendar for the Dean, acting as a gatekeeper; coordinates and handles conflicting requests with grace and good judgment.
• Provides all administrative support for the Dean, including scheduling, travel arrangements, expense reports, correspondence, fundraising support, performance management, hosting guests, etc.
• Coordinates GSPP Board of Advisors meetings and related items in consultation with the Dean, Executive Director of Advancement (GSPP), other Advancement staff, and GSPP faculty and staff (as required by varying Board meeting agendas and presentations).
  • Finalizes Board Book, including proofing and formatting.
  • Drafts Notes of the meetings for staff and Board Chair review.
  • Maintains Members’ contact lists and bios.
• As needed and as available, leads event planning and day-of management for select GSPP community events and occasional activities such as faculty candidates visits to campus, accreditation site visits, etc.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Dean, determining appropriate actions, either independently or in consultation with the Dean and others.
• Assists the Dean with special projects, some with institution-wide impact, many including faculty, staff and external partners. 
• Cultivates strong relationships across the university to ensure that GSPP is following and sharing best practices.
• Cross-trains with GSPP staff regarding parking permits, supplies orders, building operations, and other operational issues as necessary.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Strong organizational skills, able to prioritize tasks with excellent attention to detail.
• Very strong interpersonal skills, able to build appropriate relationships with stakeholders, including the Dean, faculty, staff, senior leadership, and external pa