Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience providing reception or administrative support in a multi-person office environment

Experience coordinating, scheduling, and managing logistics for medium to large events

Familiarity with Workday or similar workforce management system

Experience creating, updating, and maintaining websites, newsletters, or social media content, including basic design and messaging strategy

Experience coordinating academic processes such as course scheduling, classroom assignments, textbook adoptions, teaching evaluations, and catalog updates.

Job Description:

The College of Liberal Arts and Sciences is seeking a detail-oriented and highly organized Administrative Assistant II to support three cross-disciplinary academic units: Women and Gender Studies, Communication Studies, and Leadership Studies. This position plays a critical role in ensuring the smooth daily operations of these programs and contributes significantly to their communication, course coordination, and event planning efforts.

Responsibilities include:

• Coordinating course offerings, classroom scheduling, textbook adoptions, and teaching evaluations

• Supporting academic catalog updates and assisting with hiring a small number of graduate assistants

• Managing office tasks such as supply orders, responding to inquiries, and supporting faculty and committee meetings

• Overseeing scholarship application processes and tracking student progress using university systems

• Preparing and distributing quarterly newsletters, maintaining websites and social media, and supervising student workers who assist with communication tasks

• Planning and coordinating student and alumni events, including managing logistics such as space reservations and catering

• Assisting with faculty searches and working closely with a student services coordinator on shared responsibilities

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative academic environment. The ideal candidate will be proficient with computer programs, including Microsoft Office.

If you are looking for an administrative role where you can truly connect with students, this position is for you!  You'll have the chance to engage with students regularly—whether it's helping plan lunches, coordinating events, or contributing to the development of a new student lounge where students gather to study and socialize. If you enjoy being part of a welcoming academic community and want your work to make a daily impact, you’ll find this role both meaningful and rewarding!

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. 

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee As