Program Operations Coordinator, Department of Family & Community Medicine

ChristianaCare's Family and Community Medicine Department is looking for a self-sufficient, detail-oriented and adaptable Program Operations Coordinator with strong organizational and communication skills who can work independently.

The Program Operations Coordinator serves as a key team member who will support the department’s operations through related activities including but not limited to communications, meetings, special projects, payroll, contracts and invoicing. The ideal candidate will provide technical assistance and collaborate with Director of Operations, Department Chair and Vice Chair to support  the successful operations of the Department of Family & Community Medicine.

Work Schedule:

• Mondays to Fridays: 8:30am-5:00pm

• This role is primarily remote with onsite meeting requirements, based on departmental needs

• Flexible work hours, no weekends or holidays.

Why You’ll Love Working at ChristianaCare

• Comprehensive, First‑Day Health Coverage:
  Comprehensive first‑day coverage, including medical, dental, vision, and life insurance. Enjoy low deductibles, plus $0 copays for unlimited primary care (in‑office or virtual) with ChristianaCare providers and unlimited urgent care visits at GoHealth facilities.

• Generous Paid Time Off
  Enjoy 32 days of PTO each year, including 7 major holidays, with options to roll over or cash out unused time.

• Tuition Reimbursement for Career Growth
  Advance your education with up to $5,250 per year in tuition reimbursement.

• Grow Your Family with Confidence
  We’re here to support every step of your journey to parenthood—whatever that looks like for you. From advanced fertility care through Progyny to free maternity education and support, plus up to $5,000 in adoption assistance, our benefits are designed to help you build your family with confidence and care.

• Paid Parental Leave
  Receive 12 weeks of paid parental leave to support your growing family, after one year of service.

• Retirement Planning & Financial Well-Being
  Access two retirement plans, including a 403(b) with up to a 50% match and a company-funded contribution of 3%–5% based on service. Plus, take advantage of free financial coaching, counseling, and budgeting support.

Duties / Responsibilities;

Works closely with and under the supervision of the Director on operations and project coordination.

Assignments to include but not be limited to:

• Provides technical and administrative assistance for operations needs of the Department.

• Provides technical and administrative assistance related to special projects and meetings for

• Department.

• Assists with the planning, implementation and evaluation of the Department operations.

• Participates in the creation and editing of presentations and meeting materials.

• Participates in the coordination and creation of Department website updates, geo-mapping and other related needs

• Participates in coordination of special events and meetings including scheduling, logistics, presentations, meeting minutes and other needs, as assigned.

• Participates in the Peer Review process under the direction of the Vice Chair supporting Peer Review with meeting scheduling, stakeholder communications, meeting minutes, coalescing documentation, document storage and other needs, as assigned.

• Participates in creation, writing and distribution of Department communications including but not limited to Department newsletter, Department alumni correspondence, etc.

• Supports Department with entering and review of payroll, special payment and stipend entering and tracking.

• Supports review and tracking of department financials, including support of requests for funding from Department.

• Supports processing of department contracts and invoicing for external services.

• Supports department strategic plans, operations evaluation metrics, tools and analysis.

• Performs other related duties as required

Position Qualifications:

• Bachelors degree required with p