Scheduled Hours

40

Position Summary

The Department of Developmental Biology at Washington University School of Medicine is looking for an organized, proactive, and service-driven HR/Payroll Coordinator who is not only ready to contribute but excited to be an integral part of something bigger. This role is ideal for someone who values precision, cares about people, and wants to make a lasting impact in a world-class research and medical environment.

As a key member of our administrative team, you’ll manage critical HR processes, payroll transactions, onboarding, and employee support, helping ensure a smooth and responsive experience for our exceptional faculty, staff, students, and trainees. You’ll be the primary liaison for Workday operations, compliance documentation, and hiring logistics—playing a vital role in the success and well-being of our departmental community.

We’re seeking someone who brings more than skills—we want someone with heart, integrity, and a strong desire to advance their career within the WashU community. Confidentiality is a cornerstone of this role, especially in a research and medical environment where professionalism, sensitivity, and trust are essential.

Experience in academic medicine or scientific research settings is a major plus, as is familiarity with the unique needs of faculty and research teams. Bonus points if you have knowledge of visa processes or experience supporting international scholars and students—our department is proud to be a global and inclusive home for scientific discovery.

Job Description

Primary Duties & Responsibilities:

• Coordinates and oversees all school/department payroll activities for staff and/or students. Reconciles bi-weekly and monthly paysheets. Coordinates with departments to correct any discrepancies and ensure pay is correct and timely. Administers funding for multiple programs and grants.

• Provides entry and approval of accounting documents in the accounting system. Prepares various systems adjustments on restricted funds and departmental accounts, as needed. Prepares deposits, reconciles, monitors and distributes application fee income collected.

• Assist with tracking, reporting and budgeting of school/department funds.

• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

• Ability to move to on and off-campus locations.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Payroll, Accounting, Or Administrative Support (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Three years of payroll, accounting, human resources, administrative support or related experience.

Preferred Qualifications:

• Knowledge of University systems.
• Prior experience in a university setting and financial reporting systems.
• Experience with Workday
• Knowledge about Visa processes.

Preferred Qualifications

Education:

Bachelor's degree - Accounting

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Analytical Thinking, Confidentiality, Customer Service, Deadline Management, Detail-Oriented, Interpersonal Communication, Methodical Problem Solving, Multitasking, Oral Communications, Prioritization, Self-Organization (Business), Stress Management, Teamwork, Working Independently, Written Communication

Grade

G09-H

Salary