OFFICE ASSISTANT - ELECTRICAL DEPARTMENT

Description

Office Assistant tasks to include but are not limited to:

1. Create Purchase Orders and submit them to vendors for Industrial & Commercial divisions.

2. Maintain communication with vendors on all OPEN purchase orders regarding their status.

3. Confirm all vendor materials have been received into Quick Books prior to the Month-End closing meeting.

4. Confirm all materials that the company has liability for (purchased in the field) are on a PO & received into QB.

5. Create shipping labels for outgoing shipments using FedEx and UPS.

6. Deliver UPS/Fed Ex packages to drop off locations as needed.

7. Management of Commercial Work Orders.

8. Assist Electrical technicians with the use of commercial dispatch software.

9. Heavy Data Entry on various tasks.

10. Communicate with technicians regarding materials and project details.

11. Compile, maintain, and update client and vendor information. (i.e. address, contact details)

12. Any other administrative tasks as they arise

Requirements

· Previous experience with office assistant role a plus

· Excellent organizational, time management and communication skills

· Ability to use word processing applications and document management software with a minimum typing speed of 40 wpm

· Strong interpersonal skills and adaptability

· Must be dependable, reliable, responsible and punctual

· Positive attitude

· Team Player

· Microsoft office, Excel, Outlook knowledge

· Bilingual required (English and Spanish)