Jobs and Careers

Part Time Front Desk Receptionist (Tuesday - Thursday)

United Statespart_timeVerifiedPosted 3 Mar 2025

About the role

Company Description

Are you looking to make a difference in your community and grow in your career? Consider joining the Atlantic Housing team! We promote and preserve quality affordable housing and related services for low and moderate-income families, helping residents improve their lives. Our mission-focused culture thrives on continuous learning, professional growth and a passion for service.

Job Description

The Front Desk Receptionist is responsible for ensuring a welcoming, efficient, and well-maintained office environment. This role combines front desk duties with comprehensive building operations management, including maintenance coordination, meeting space oversight, and administrative support. The ideal candidate is a proactive, detail-oriented professional who excels in multitasking and creating a positive first impression for all employees and visitors.

Key Responsibilities:

Front Desk & Office Presentation:
- Greet and welcome all visitors to the AHF Office, creating a positive first impression.
- Open the office each day by turning on lights, adjusting temperature controls, raising shades, setting music, and conducting a quick inspection.
- Close shades as temperatures rise or upon exiting the office.
Building Operations & Maintenance:
- Oversee building operations to ensure that HVAC, plumbing, and access systems are functioning at all times.
- Report required repairs immediately, follow up for timely completion, and communicate repair statuses to employees.
- Coordinate preventative maintenance for HVAC, elevator, hot water heaters, and other critical equipment to optimize performance and extend their lifespan.
- Ensure that cleaning schedules are maintained and that necessary supplies, sanitizers, and products are stocked.
- Keep the parking lot and exterior areas clear of weeds and promptly remedy any trip hazards.
- Post and maintain required “no trespassing” or “no parking” signs in appropriate areas.
- Contract and manage dumpster services for regular pick-ups, cleaning, and maintenance.
- Maintain indoor office plants to ensure they are healthy and visually appealing.
Meeting & Common Area Coordination:
- Manage the scheduling and overall appearance of all board and conference rooms.
- Ensure that restrooms (six), the gym, and other common areas or corridors are consistently clean and well-maintained.
- Maintain a stocked kitchen with snacks, coffee, and beverages for employees and visitors; manage the board room and game room refrigerators accordingly.
- Develop and oversee environmental initiatives, including recycling programs, water-saving measures, and thermostat control.
Employee & Visitor Engagement:
- Create and sustain a friendly, welcoming, and comfortable environment for everyone in the office.
- Schedule and host monthly birthday celebrations, Culture Club activities at the Iberia Office, and other special events as needed.
Administrative & Executive Support:
- Manage incoming and outgoing mail and shipping operations.
Additional Duties:
- Arrange travel and lodging for teammates visiting the Iberia Office.

Qualifications

Proven experience in front desk operations, facilities management, or office administration.
Exceptional organizational skills with a keen attention to detail.
Ability to multitask effectively in a fast-paced environment and manage diverse responsibilities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and Google Workspace.
Self-motivated, with the ability to work independently and as part of a team.
A friendly, professional demeanor committed to delivering exceptional customer service.
Familiarity with building maintenance and scheduling processes is a plus.