APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of the Vice President for Student Affairs is seeking a highly skilled Executive Assistant to serve as the primary administrative support for the Vice President for Student Affairs (VPSA) and assist in efforts to enhance the student experience. The scope and nature of this position requires a commitment to inclusive excellence and the ability to maintain a high level of discretion and confidentiality. The successful candidate will be a team-oriented professional who has demonstrated success in a fast-paced environment where needs and priorities evolve regularly.

Primary responsibilities of this position include: 

• Calendar management and scheduling for the VPSA 

• Collaboration with administrative support staff within Student Affairs and across the University 

• Preparation of materials for meetings, presentations and reports  

• Serve as a liaison with student leaders, Student Affairs staff, academic colleges/departments, and external constituencies  

• Greets visitors, screen phone calls and correspondence, determine appropriate action, and compose responses on behalf of the VPSA 

• Coordinate and support events such as dinners, receptions, roundtable discussions, and committee meetings 

• Assist in providing oversight for various budgets, track expenditures, and review and approves financial transactions 

• Provide administrative support during crisis response  

• Monitor compliance with University policies and translate policies as necessary 

• Manage and coordinate special projects as requested 

Education and experience: 

• Typically requires a Bachelor's degree or higher plus three years of related experience, or an equivalent combination of education and experience.

• Proficiency in Office 365 is required, and experience with programs such as WorkDay, SIMBA, SAP Concur, and LionPath are preferred.

• The successful candidate must demonstrate excellent leadership, written and verbal communication and management skills.

• Ideal candidates will have outstanding problem-solving skills, initiative, teamwork and team-building abilities, strong interpersonal skills, and demonstrate sound judgment.

• Experience supporting a senior executive and working with students is preferred.

• This is an exempt position that m