Global Expensify Manager

Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

The role

The Expensify Manager is responsible for the day-to-day operation and administration of the Expensify platform, ensuring timely expense report review, approvals support, accurate accounting integration, and compliance across multiple countries, including the United States, the Netherlands, and Israel. 

This role is hands-on and operational, supporting employees and approvers, maintaining the Expensify–NetSuite integration, and ensuring accurate month-end and year-end expense processing. The role works closely with Payroll, Finance, Accounting, and external providers to ensure expenses are processed correctly and reflected accurately in financial reporting. 

Your responsibilities will include: 

• Perform operational review and approval support for expense reports in Expensify for employees in the US, NL, and Israel, ensuring compliance with company policies and local requirements. 

• Act as the primary point of contact for Expensify-related questions, issues, and escalations from employees and managers. 

• Administer the Expensify platform, including user access, policy rules, approval workflows, categories, and reimbursements. 

• Maintain and support the Expensify–NetSuite integration, including monitoring data flows, resolving errors, and coordinating fixes with Finance or external partners. 

• Process and review monthly expense accruals based on Expensify data and ensure timely and accurate posting in NetSuite. 

• Support month-end and year-end close activities related to employee expenses. 

• Partner with Payroll to ensure correct handling of reimbursable vs. taxable expenses where applicable. 

• Collaborate with Finance and Accounting to ensure correct expense coding, cost allocation, and reporting. 

• Prepare and maintain standard Expensify reports for Finance, Payroll, and management. 

• Support audits by providing expense-related documentation and system extracts. 

• Identify and implement practical improvements to expense processes, controls, and user experience. 

We expect you to have: 

• 3–5 years of experience in expense management, finance operations, payroll operations, or accounting support. 

• Hands-on experience working with Expensify or a similar expense management system. 

• Practical experience with NetSuite or another ERP system, including integrations or accounting feeds. 

• Understanding of expense policies and basic payroll or tax implications across different countries. 

• Strong attention to detail and ability to work with transactional data. 

• Good communication skills and a service-oriented mindset. 

It will be an added bonus if you have: 

• Experience supporting multi-country expense operations