Special Project Manager

Responsibilities

·        Direct and coordinate Career Pathway Training program related activities, ensuring alignment with executive-level goals and objectives

·        Manage program timelines, milestones, and deliverables, ensuring deadlines are met

·        Facilitate communication between executive office, stakeholders, and program teams, ensuring consistent and transparent information flow

·        Prepare high-level summaries, reports, and presentations to keep executives informed of program progress, risks, and achievements

·        Develop and maintain detailed documentation of program activities, decisions, and processes to ensure knowledge continuity

·        Identify and address potential gaps or risks in program execution that may impact continuity

·        Coordinate with internal and external stakeholders to align priorities, resolve conflicts, and ensure effective collaboration

·        Schedule and manage meetings, including executive briefings, steering committees, and working groups

·        Evaluate existing workflows and communication processes, recommending improvements to enhance efficiency and effectiveness

·        Implement best practices in project management to optimize program delivery

·        Identify, assess, and mitigate program risks, escalating issues to leadership as needed

·        Monitor progress to ensure the program remains on track and within scope

·        Coordinate allocation of resources, including personnel, technology, and funding, to support program objectives

·        Track resource usage and recommend adjustments to meet evolving program needs.

·        Assist in developing and managing key performance indicators (KPI), best practices and tools for project execution and management and develop and maintain project resource plans

·        Meet with internal project stakeholders and provide status updates of key projects including root cause analysis on missed deadlines, potential issues and risks, and communicate mitigation plans

·        Develop and maintain detailed project plans, coordinate project resources, track milestones and deliverables, provide scope management and change control, evaluate risk and manage issues, develop test plans

·        Interview and gather requirements set by leadership and Subject Matter Experts (SME’s); ensure requirements are clear, concise and properly address business needs

·        Responsible for CPT compliance management

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