Hourly Undergraduate Student Assistant for Staff HR – iSchool Human Resources – SPR 25

Description

Hourly Student Assistant for Staff HR – iSchool Human Resources – SPR 25 

University of Washington Information School  

 

Location: UW Information School, UW Tower, telework/hybrid schedule 

 

Title: Student Assistant for Staff Human Resources 

 

Anticipated Start Date:  03/14/2025 
 

End Date: 06/15/2025 with possibility of extension 

 

Position Description: 

The iSchool Staff Human Resources team provides support in the areas of recruitment, hiring, payroll, confidential personnel matters (i.e. leaves, promotion, reclassifications), and general lifecycle support, for iSchool staff and temporary employees. We are looking for a UW undergraduate student to provide general office assistance in the areas noted below. 

 

The individual in this position will work approximately 15 hours per week.  
 
Due to the cyclical nature of HR work, we would like to emphasize that after a student successfully completes one quarter of work, we aim to offer them the opportunity to continue that project through the summer and potentially the following academic year (AY 25 – 26). 
 
Responsibilities may include some or all the following duties:  
 

Recruitment Assistance (40%):  

• Work with Senior HR Assistant to track recruitments progress 

• Assist with scheduling coordination for interviews   

• Assist with sorting applicant materials and de-identifying candidates for Staff recruitments   

• Create applicant review sites on SharePoint for staff recruitment and set up permissions 

• Create and organize recruitment files on SharePoint, and recruitment sites in Interfolio and SharePoint 

Data Management (40%)  

• Perform general data entry, manage and audit physical/electronic personnel files of student employees and staff   

• Help track student training and onboarding    

• Update and manage the staff directory and organizational chart (using Visio) to ensure accuracy and accessibility 

General Support (20%)  

• Support management of shared email inbox by categorizing general HR inquiries and communicating with student applicants and hiring managers as needed. 

• General office duties such as filing, scanning, organizing, and printing. 

• Provide assistance with ad hoc projects, duties and errands as assigned. 

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