Job No. 544974 Director of Accounting and Reporting, Payment Services

CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time     

PAY PLAN: 12-month    

WORKPLACE TYPE: On-site (work in-person at business location)

CSU CLASSIFICATION SALARY RANGE: $4,841 - $6,884

PAY BASIS: Monthly    

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

POSITION PURPOSE: Reporting to the Associate Vice President & Chief Accounting Officer (AVP), the Director of Payment Services (DPS) provides leadership and accountability for the department of Payment Services, which includes Accounts Payable, Travel, Procure-To-Pay (P2P) Data Analytics, and Procurement Card (ProCard). The DPS is responsible for providing leadership for a best-in-class payment services operation that includes a customer centric mindset while ensuring the safeguarding of assets (i.e., being alert to phishing scams and maximizing ProCard rebates), and the timely, efficient, and accurate processing and data reporting of payment services activities. The DPS reviews and analyzes current and proposed payment services policies, procedures, and processes and makes recommendations to the AVP. The DPS is also responsible for ensuring the successful campuswide implementation of the California State University (CSU) P2P system (CSU Buy) and the Concur Travel system including the initial setup and ongoing development of policies, procedures, processing, spend analytics, reporting, and campuswide staff training as appropriate.

The position requires strong initiative and consistently dependable judgement to assure compliance with government laws and regulations, and CSU and CSU Bakersfield (University) policies governing payment services activities.

DUTIES & RESPONSIBILITIES:

Payment Services Leadership & Accountability

1. Oversee and implement comprehensive payment services programs for the University. Serve as the University subject matter expert for CSU Buy and Concur Travel, and other new systems, to ensure systems are successfully implemented and effectively and efficiently adapted campuswide.
2. Oversee disbursement processes and ensure accurate and timely payments including wire transfers, procurement cards, travel cards, checks and electronic payments. Support the management of efficient payment services operations and regularly communicate with the department staff to be aware of any problems or delays.
3. Ensure all payment services processes are completed by month-end/year end, and that deadlines are met.
4. Provide oversight of the University travel, travel credit card program, and ProCard operations ensuring campuswide compliance, efficiency, and maximizing of ProCard rebates.
5. Interpret government laws and regulations, and CSU and University policies and procedures and ensure compliance while communicating updates and important information to the department staff and campuswide stakeholders.
6. Annually review department policies and procedures for accuracy and revise as needed including monitoring CSU Chancellor’s Office (CO) communications and ensuring the department policies and procedures match the CO. Notify and train the department staff on any changes/updates to applicable government laws and regulations, and/or CSU and University policies and procedures.
7. Annually review and recommend updates of all department forms to the AVP. Work with Information Technology Services and campuswide stakeholders to ensure they satisfy customer needs and meet audit requirements.
8. Establish organizational change management services, processes, and standards and develop a method of monitoring payment services projects and attend CSU systemwide trainings, as needed.
9. Oversee the development of new trainings to ensure campuswide knowledge and compliance with Payment Services policies and procedures, including CSU Buy and Concur Travel.
10. Collaborate with ITS to create and implement new forms and workflows correlated to current and new system adoption.
11. Monitor and manage discrepancies by performing remediation and root cause analysis on pervasive issues, while coordinating remediation to enforce accountability.
12. Oversee campuswide data analytics as