Administrative Assistant- Part Time

Description

The Administrative Assistant is responsible for supporting the Executive Director, Department Directors and other administrative staff and to provide customer service and program registration to customers.

Starting rate $17.00 per hour

This position is 15 hours per week.  Wednesday to Friday 9am - 2pm

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides clerical support to Executive Director, Department Directors and other administrative staff i.e. filing, typing, distributing mail, copying, faxing, gather/research information, bind books and overall office organization.
• Represents the Park District as a first point of contact to residents, customers, participants.
• Provides a friendly, professional and positive atmosphere for park district patrons, answers routine inquiries on park district services from residents, participants, and vendors, directs questions to appropriate staff person.
• Accountable for completing all clerical functions accurately and timely according to PPD guidelines and expectations.
• Works with confidential material and must display the utmost discretion and professionalism in handling those materials.
• Attend Park Board committee meetings and prepare minutes as needed.
• Respond to internal and external phone calls, e-mails, comments and suggestions in a timely manner.
• Provide accurate information regarding programs, permits, rentals and registration.
• Responsible for purchasing departmental office supplies in accordance with District purchasing policies.
• Assists with building responsibilities including opening and closing.
• Works in coordination with all internal departments to reach overall strategic objectives of the District.
• Perform all job tasks within the rules and guidelines of the Park District’s safety program.
• Performs any additional related tasks as required

Requirements

• 2 years practical experience in administrative / office experience preferred.
• High School diploma required.
• Equivalent work experience will be considered.
• Must have mode of transportation available.
• C.P.R. and A.E.D. certified required; ability to certify within 6 months of hire.
• Ability to develop and maintain working relationships with internal departments.
• Proficient knowledge with Microsoft office programs.
• Ability to follow direction and work independently.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Strong verbal and written communication skills.