Administrative Assistant III, UNLV PRACTICE [R0150356]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.  
• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.

The University of Nevada, Las Vegas invites applications for Administrative Assistant III, UNLV PRACTICE [R0150356].

ROLE of the POSITION

The UNLV PRACTICE is accepting applications for an Administrative Assistant III, which serves as the Office Manager for a busy community mental health training clinic.

Duties include, yet not limited to the following:

• Supervision of student workers, include graduate assistants in implementing all front desk duties in compliance with all health care policies and procedures (e.g., HIPAA) related to client/patient flow; ensuring front desk coverage providing ongoing formative and summative evaluation of performance.

• Management of client accounts including creating invoices, entering payments, allocating funds, resolving discrepancies and creating deposits for cashiering.

• Oversight of electronic medical record system (EMR) including scheduling of clients, assisting student clinicians with appointments and room reservations, maintaining calendars and resolving conflicts in the system.

• Physical maintenance of all clinic spaces on and off-campus including but not limited to ordering keys, requesting repairs, telecom requests, and keeping all spaces, furnishing and equipment in good repair, clean and organized.

• Maintaining and organizing general operations/office supply inventory.

• Assisting director in special projects related to clinic/office admiration as assigned.

This is an on-site position, Monday – Friday, no remote option is available.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation