Receptionist / Office Assistant

In this role, you will:

• Welcome and process all visitors & guests through the guest-management system
• Organize office operations and procedures, ensure regular office and break-room supplies are stocked, manage all office-related purchasing and shipments, and fulfill miscellaneous order requests.
• Support the onboarding and off-boarding process for employees, welcoming and assisting new hires to get settled in the office and  managing access-control/badging.
• Act as the primary liaison between the company and select building management vendors for services such as cleaning, food service, repairs and maintenance, and other services
• Track and manage various expense categories, managing spend towards the budget for those categories effectively
• Manage food services provided to the team including daily catering and ad-hoc snack orders
• Assist the planning and coordinating team activities and events, such as offsites, company parties, and fun in-office events (happy hours, milestone celebrations, etc).
• Assist in managing workplace safety programs including regular workplace safety inspections, emergency response and evacuation procedures.
• Provide clear and effective site-wide communications
• Handle daily shipping and receiving of mail and packages
• Manage other office- and workplace-related projects as needs arise

Qualifications:

• 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment.
• Excellent professional communicator with an employee-first mentality
• Strong written communication, verbal communication and interpersonal skills,
• Strong skills in operating office systems and tools such as Google Workspace apps and tools, Slack, Zoom, and productivity apps
• Strong organizational skills with great attention to detail.
• Team player. You are always willing to help out and roll up your sleeves.
• You are a self-starter. You take ownership and work to improve processes.

What we offer:

• Competitive compensation package including equity and biannual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
• Flexible PTO and generous parental leave policies
• Our office is centrally located in Mountain View, CA
• Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)