Graduate Assistant - Dean of Students Office

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Job Posting Title:

Graduate Assistant - Dean of Students Office

Job Description:

Title of Job: Graduate Assistant - Dean of Students Office

POSITION SUMMARY: 

The Dean of Students Office seeks a Graduate Assistant to support a variety of initiatives, programs, and operational functions across the Division of Student Affairs. Working closely with the Student Affairs Administrator/Special Projects Lead, the Graduate Assistant will assist with student engagement efforts, program development, assessment, communications, special projects, and departmental operations. This position provides valuable hands-on experience for graduate students interested in careers in higher education, student affairs, student development, and educational leadership. The Graduate Assistant will gain exposure to a broad range of functional areas within Student Affairs and contribute to initiatives that support student success, belonging, engagement, and well-being.

DUTIES AND RESPONSIBILITIES: 

• Assist the Student Affairs Administrator/Special Projects Lead in coordinating projects across the division.
• Support with student reimbursements and funding.
• Create and distribute promotional materials, including flyers, presentations, newsletters, social media content, and other communication materials.
• Assist with maintaining departmental communications, websites, and outreach efforts.
• Support marketing and recruitment efforts for Student Affairs programs and initiatives.
• Assist with data collection, assessment, and reporting efforts related to Student Affairs programs and services.
• Maintain accurate records, documentation, and project materials.
• Complete weekly updates and progress reports as directed by the supervisor.
• Support divisional priorities and strategic initiatives as assigned.
• Participate in cross-functional projects that support the goals of the Dean of Students Office and Division of Student Affairs.
• Prepare transition documents and resource materials to support continuity of operations.
• Provide support for departmental operations as needed.
• Perform other duties as assigned.
  

REQUIRED QUALIFICATIONS 

Education and Experience: 

Education: Bachelor’s degree and enrollment in a Master’s degree program in Higher Education Administration, Public Policy, Education, or another related field. 

Experience: Experience developing and maintaining positive and trusting relationships with members of various community organizations, schools, and outreach programs. 

Licenses/Certifications: Valid driver's license and a driving record acceptable to the College's automobile insurance carrier. 

Knowledge, Skills, and Abilities: 

• Excellent interpersonal, writing, and verbal communication skills. 
• Ability to work effectively with HMC students. 
• Ability to work independently and exercise good judgment in decision-making.
• Ability to prioritize multiple duties/tasks and meet deadlines. 
• Ability to think strategically, plan effectively, and manage projects/events. 
• Personal integrity and demonstrated commitment to high standards and attention to detail. 
• Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests, and beliefs. 
• Ability to work weekends depending on programmatic needs. 
• Adept at using software such as Microsoft Office Word, Excel, PowerPoint, Access, and Adobe Acrobat. 
  

Preferred Qualifications: 

● Experience in an educational environment. 

● Experience in managing a student program and working with students. 

Remote Work Eligibility: 

All staff positions, regardless of rem