Executive Assistant

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Ferguson is currently seeking the right individual to fill an immediate need for an Executive Assistant, supporting Vice President level roles.

This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness.  

This person must exhibit strong client service in an environment that is fast-paced, including last-minute changes. 

This role will comfortably take the lead on providing outstanding, administrative leadership and operational support to the leaders both directly and indirectly. Additionally, the Executive Assistant must demonstrate a dedication to protecting confidential information and sensitive materials. 

The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement. 

Location: Hybrid schedule with 3 days in the office and occasional full week depending on in office needs of Executive team. Ferguson's corporate offices are in City Center of Newport News, VA. 

Responsibilities:

• Provide quality support by anticipating needs and taking action to optimally handle daily responsibilities (e.g. calendar scheduling, administration, expense reports and travel planning) and be a creative problem solver. 
• Participate as an active administrative team member, working both independently and in partnership with team members to complete projects and assignments in a timely manner. 
• Assist with the planning of key meetings (e.g. agenda preparation, logistics, meals, guest arrangements, Teams for on-site and off-site events, etc.) 
• Prepares presentations and reports as requested to include PowerPoint, Excel and Word documents.  
• Assists with managing projects for the team, including managing timelines and coordinating cascade of information/initiatives, and communications channels (email, Teams, meetings, etc.).  
• Gathers and consolidates departmental information and data where needed, reporting back as required.  
• May attend department meetings to ensure knowledge of full aspect of task.  
• Maintains and orders Assets - computers, monitors, phones.  
• Cooperates and coordinates with other administrative/executive assistants in the scope of daily work and ensures office support is available when away from the office.   
• Maintain confidentiality of critical information. 
• Other duties as assigned by management.  

Qualifications:

• Proven experience (5+ years) in a professional role, including Executive Assistant experience or the skill sets and business acumen to excel in administrative work at the executive level. 
• A minimum of High School Diploma but a bachelor’s degree is helpful.  
• Proficient in Microsoft applications, such as Outlook, Word, Excel, PowerPoint, TEAMS, One Drive and ability to learn new systems quickly, as needed. 
• Ability to write Executive level documents, memos and presentations with strong attention to detail and a professional level of written and verbal communications skills. 
• Balancing priorities from multiple sources with ability to prioritize work to meet deadlines effectively. 
• This position requires strong interpersonal skills to interact with various levels of management, the ability to build strong working relationships with groups as well as work independently. 
• Must be an organ