Asst. VP, Facilities & Operations

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Asst. VP Facilities & Operations

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Asst. VP Facilities and Operations to work at the UHealth Medical Campus.

Core Summary

The Asst. VP, Facilities & Operations oversees all aspects of technical operations and works with upper management to develop compliance programs. Further, the Asst. VP, Facilities & Operations serves as a mentor to staff on issues of company operations. The Asst. VP, Facilities & Operations reports to the VP, Facilities Operations & Planning.

Core Responsibilities

• Creates and executes plans to improve systems and enhance building controls. Manages the budgets of all applicable departments and ensures that projects fit economic parameters.

• Maintains an attractive, welcoming, and safe facility environment.

• Participates in the recruitment, training, and supervision of staff, and prepares performance reports.

• Defines and implements projects and best practices.

• Assists in internal audits and compliance tests.

• Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.

• Creates an effective control environment, conducts risk assessment, implements and monitors controls.

Department Specific Functions

• Administer oversight for all aspects of facilities maintenance and operations to include management of a staff of approximately 115 persons, including skilled maintenance personnel, administrative and support staff.

• Develops training programs to ensure Facilities staff is educated and knowledgeable about current codes and regulations with all Agencies Having Jurisdiction (AHJ) requirements (AHCA, OSHA, Joint Commission, etc.) and with internal compliance, policies and procedures.

• Provides budgetary stewardship and oversight as a priority for all above departments that includes contracts, consultants, bidding and the RFQ and RFP processes.

• Oversee the University’s energy and utilities department and all energy programs and initiatives. Develop and implement sustainable and cost saving energy projects by identifying, analyzing and tracking energy usage consumption.

• Accountable for ensuring that all building systems and equipment are maintained in accordance with Joint Commission, Environment of Care (EOC) Utilities Management and Life Safety standards as well as all other applicable State/Federal/Local regulatory requirements.

• Lead the Joint Commission/CMS Survey experience at the Hospital level. Fully knowledgeable of activities necessary to produce a state of perpetual readiness and compliance.

• Work directly with the Vice President, Facilities Operations & Planning to establish and implement short and long-range departmental goals, objectives, strategic plans, policies and operating procedures.

• The Assistant VP, Facilities & Operations works closely with the VP, Facilities Operations & Planning and the Executive Director, UHealth Facilities & Operations on customer service, timely notification of utility outages or interruptions, and day-to-day operations and maintenance.

• Monitor and evaluate programmatic and operational effectiveness and implement changes required for improvement.

• Prepare and manage yearly budgets for the department to include replacement and renewal, and continually monitor expenditures to ensure that funds are effectively utilized.

• Make routine inspections of campus areas and meet with campus stakeholders and leaders to ensure that the highest levels of facilities maintenance standards are met.

• Work with Facilities Operations management staff and other key personnel to continuously assess university conditions and maintain the facilities assessment database accurate and current. Prepare reports for reporting to senior administration regrading