Retail Executive Coordinator - Intern

Position Description: Retail Executive Coordinator Intern

The Executive Coordinator Intern will provide administrative and operational support to senior executives and leadership teams. This internship will offer valuable exposure to executive-level operations, helping to develop key skills in project management, communication, and problem-solving in a professional setting. The ideal candidate will be organized, proactive, and eager to learn. They will assist with scheduling, research, correspondence, event planning, and general administrative tasks. A critical part of this role is understanding Company objectives and assisting the Zone leadership team in achieving their goals. Retail is a fast-paced, ever-changing environment that requires team members to be flexible in nature.

Responsibilities:

• Assist Zone Vice President in all areas of business, anticipate individual needs

• Support multiple Regions across the country, including Home Centers within those regions.

• Facilitate and direct incentive contests and trips (Ex: Annual Auction, 150 participants/$75k budget)

• Arrange flights, vehicle rentals, hotels, and meals for all event participants

• Plan and execute external activities such as dinners, excursions, team building activities, etc.

• Optimize budget(s), including apparel orders, marketing items, quarterly gifts and awards

• Partner with AP/Accounting to process all invoices and direct bill charges in a timely manner

• Book weekly Concur travel arrangements for RVP, ZVP as needed

• Submit accurate and timely expense reports through Concur for Zone leadership

• Schedule weekly regional/Zone conference calls via Zoom (approx. 20/month)

• Daily Outlook calendar maintenance for Retail leadership

• Ongoing maintenance of Home center lists, Corporate Contact list and Master Allocation spreadsheet

• Ongoing manager change updates regarding any manager termination/promotion/change

• Coordinate new HC Openings and Acquisitions, send Home Center opening/closing notices

• Create and update retail email distribution lists regularly

• Create and distribute close letters to Top 10 sales and managers each close (40/month)

• Print and distribute bi-weekly Close reports for ZVP/RVP/PLC

• Print weekly customer concern reports and stock lists

• Mail monthly new hire letters/anniversary letters to retail employees

• Order and distribute quarterly awards (top sales and managers) for ZVP and RVPs

• Create miscellaneous contest flyers and distribute contest awards

• Manual contest tracking for Zone, distribute scorecard updates

• Approve/decline all home purchase order requests for Zone

• Approve/edit all Retail business card orders daily, order Team Member badges as necessary

• Prepare Corporate Consent Documents and Notarize company documents as needed

• Order and distribute educational books for team members per RVP/ZVP request

• Maintain professional conversations with customers, legal representatives

• General administrative duties/miscellaneous questions from HC’s

Qualifications:

Education: Current enrollment in a college/university program, ideally in Business Administration, Management, Communications, or a related field.

Skills:

§ Strong organizational skills and attention to detail.

§ Excellent written and verbal communication skills.

§ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

§ Ability to multitask and manage time effectively.

§ Strong interpersonal skills and ability to work in a team environment.

§ Problem-solving ability and flexibility in handling changing priorities.

Experience: Previous internship or work experience in an administrative or customer-facing role is a plus, but not required

Personal Attributes:

§ Professional demeanor and ability to maintain confidentiality.

§ Eagerness to learn and develop professionally.

§ Proactive attitude and self-starter.

§ Ability to adapt to a fast-paced environment.

Learning Opportunities:

§ Gain hands-on experience in executive support and business operations.

§ Build professional relationships with senior leaders and team members across the organization.

§ Develop key administrative skills that will be beneficial for future career growth.

§ Learn the intricacies of event planning, project coordination, and corporate travel.

Why Clayton?

• A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth.
• Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs including investment options and company matching for full and p