AWD Personnel Assistant II - AIMD Program - Pensacola, FL

This position serves as a clerical expert in independently processing a variety of personnel actions, e.g., supporting temporary employment, rehires, and dismissals. In this position, one may perform tasks beyond routine clericals such as pre-employment, random and full squadron drug screening and new hire orientation, responding to routine questions on policy and procedures, and providing reports on employee turnover or time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.). The Personnel Assistant II may provide guidance and manage lower-level Personnel Assistants. This level requires extensive knowledge of various office software packages. Guidance is provided as needed. Completed written work receives a close technical review from higher-level personnel and office employees. Work may be checked occasionally.

Major Job Activities
Major Job Activities
Description
• Ensure employees’ data concerns are addressed and resolved timely to include: * Re-setting of passwords * Entering workflows * Temp Pay forms * Adders – Adding and removing to UKG earnings
• Inputs and updates information in databases and spreadsheets
• Runs reports and provides program data to leadership.
* Earnings Report
* Pre-Check Detail
* Adder Reports
* Seniority Rosters
• Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development.
• Manually and electronically correlates data from multiple locations, personnel, databases, and programs.
• Manually or electronically produces or distributes information or data in support of the program
• Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs.
• Assists with scheduling physicals, hearing tests, and administering drug screens.
• Works closely with business advisories and PMO staff to provide program-specific transactional support.
• Ensure all employees are treated equally, regardless of gender, ethnic background, or disability.
• Performs other duties and assignments as required.
Minimum Qualifications Education/Certifications: If a degree is required, one year of related experience may be substituted for one year of education. Use the guide below to determine education and experience for this position.
Education/Experience Requirements
Education
- High School Diploma
Experience Preferred
• 0-3 Years experience in clerical functions.
• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems.
• Experience in defense contracting.
·
Education/Experience Matrix
Level
Education Level
Experience
Complexity
I - Associate
Bachelors
0 – 3 years
Conducts work assignments of minimal complexity. Contributes to specific objectives and outcomes.
II - Intermediate
Bachelors
4+ years
Conducts work assignments of increasing complexity. Contributes to team objectives and outcomes.
III - Senior
Bachelors
6+ years
Conducts complex work important to the organization. Contributes to measurable team and/or organizational objectives.
IV - Advisory
Bachelors/Masters
10+ years
Conducts highly complex and expert-level work. Failure would result in significant impact to the organization.
V - Sr Advisory
Bachelors/Masters
15+
Conducts the most complex and vital work. Failure would result in critical impact to the organization.
VI - Principal
Bachelors/Masters/PHd
15+
Conducts the most complex and vital work. Failure would result in critical impact to the organization. Level considered subject matter expert.
Specific Experience
Skills
• Strong written and oral communication skills
• Excellent public speaking, training, and email writing skills
• Proficient with personal computers required, including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint
• Proficient in EXCEL, to include pivot tables and formulas
Supervisory/Budget Responsibilities This position does not have supervisory responsibilities.
Budget Responsibilities
Does this position have budget responsibilities: No
Scope of Budget Responsibilities
If this position has budget responsibilities, please explain the scope:
Physical Activities The physical activity of this position. (Please indicate frequency)
Physical Activities
Physical Activity
Frequency
Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbin