Administrative Assistant

Description

Job Summary: 

The Administrative Assistant position performs routine clerical and accounting duties, compiles data and  maintains records of business transactions and other general office activities. 

Supervisory Responsibilities: 

None 

Essential Job Functions:

Answers and transfers phone calls, screening when necessary.

Verifies and posts accounting details, such as payables and receivables.

Prepares, issues, and sends out receipts, bills, reports, invoices, account statements, checks and  other records.

Maintains filing systems as assigned.

Makes copies of correspondence and other printer matter and may compose and work process  routine documents.

Operates office equipment such as computers, copy machines, etc.

Maintains office supplies and coordinates maintenance of office equipment.

Maintains a system for recording expenses and the use of petty cash.

Handles general maintenance of the workplace.

Performs other duties as required. 

Requirements

Required Skills and Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently. 

Qualifications: 

Education: High School Diploma or GED

Experience: At least one year related experience.

Licenses and Certifications: None