Sr. Grants & Contracts Analyst

The Johns Hopkins All Children’s Hospital Office of the Vice Dean in East Baltimore is seeking a Sr. Grants & Contacts Analyst. The employee will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

This position works independently a majority of the time on a variety of complex level grants/contracts, including those from NIH, NSF, DOD, and NASA, etc. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. The position may include working directly with management of non-sponsored funds, including general funds, faculty start up finds and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Sr. Financial Analyst and ORA for signature.
• Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, to include regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.

Knowledge, Skills, & Abilities

• Knowledgeable of accounting and budgeting theory and practices required.
• Proficiency in the use of Microsoft Excel, Word and PowerPoint
• Understands external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principals and regulations under OMB guidelines required.
• Will coordinate projects independently and work constructively as part of a team required.
• Able to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Strong working knowledge of clinical research is a plus.
• Coordinate projects independently and work constructively as part of a team required.
  

• Able to make independent judgments and to act on decisions on a daily basis.

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably i