Payroll Manager, PeopleSoft & Data Analytics

Type of Appointment: Full Time, At-Will 

Job Classification: Administrator II

Anticipated Hiring Range: $5,053 - $10,255 per month (Commensurate with experience)

Work Schedule: Monday - Friday, 8 am to 5 pm

Recruitment Close Date: October 1, 2025

 

 

THE DEPARTMENT:

Employee & Organizational Development & Advancement/HR Operations is comprised of Talent Acquisition, Compensation & Classification, Employee & Labor Relations, Workers' Compensation, HRIS, Learning & Development, ADA, Customer Service Center (CSC), Benefits, and Payroll. Payroll and Benefits Services has two units: Payroll Services and Benefits. Payroll Services updates and maintains personal data and employment data; updates and maintains leave accounting and time and attendance records; counsels, approves and maintains medical and personal leaves of absences, and processes all types of pay for all categories of CSU employees. All data related to these functions is maintained in the State Controller's Office Personnel Information Management Systems (SCO PIMS) and in the campus HCM PeopleSoft database. This position will function within the Payroll area.

 

DUTIES AND RESPONSIBILITIES: 

• Performs work where diverse and time-sensitive demands are required daily.
• Takes initiative and independently plans to meet timelines.
• The incumbent is responsible for the hiring, counseling, training, evaluating, and scheduling of the staff for Payroll who work in the PeopleSoft modules and ensures that: CSU campus employees are paid in a timely manner and provided high-quality customer service; documentation completed by staff is accurate, prepared, and processed in accordance with federal and state laws, CSU, and State Controller's Office (SCO) policies and guidelines; HCM PeopleSoft functionality for Workforce Administration, Develop Workforce, Employee Self-Service, Time and Labor, Absence Management performs as expected, assists in testing all new functionality related to Payroll, patches, and fixes, and maintain table set-up.
• Proper authorizations are on file for each campus department for faculty, staff, administrators, and student assistant certifications and paycheck distribution.
• Student payroll programs, policies, and operations are coordinated with appropriate staff in the Career Center, Financial Aid, and Faculty Affairs.
• Procedures established with Student Administration are adhered to regarding the maintenance of data that is shared with HCM (HR PeopleSoft)
• Prepares and upon review and approval by the Director of Payroll Services delivers staff performance reviews.

 

Documentation, Evaluation, Auditing, and Problem Solving

• Review, develop, update, and document payroll procedures
• Create SOPs and standards for documentation
• Conduct periodic reviews of payroll transactions and cure any problems that may arise out of the review
• Participate in CO Payroll Manager meetings, inform Director, payroll staff, and when applicable, campus partners, of pending changes, tech letters and deadlines.
• Leads the creation and analysis of payroll reporting to identify compliance risks, improve forecasting, and ensure accountability for service-level metrics such as payroll accuracy, processing time, and customer satisfaction. Includes, but is not limited to, daily, weekly, monthly, and annual reports such as:
  • GAAP reports
  • CIRS reports
  • Retroactivity reports
  • PeopleSoft to PIMS reconciliation reports
  • Mass update reconciliation reports
  • HEW reports
  • Etc.

 

Communication, Training and Preparedness:

• Assist with communications (e.g., payroll calendars, payroll pointers, HR briefings, campus partner meetings, staff meetings, etc.,) to enhance staff and employee understanding of university payroll programs and related procedures including Payroll alerts to campus.
• Partner with appropriate departments to ensure consistent communications to campus.
• Provide training to staff, EODA, HRS Customer Service Center representatives and the campus as needed regarding payroll tech letters, deadlines, process improvement, etc., to provide higher quality customer service.
• Oversee and provide training on payroll functionalities, update and revise workshop content as changes occur, and develop automated training in LMS.
• Oversee projects to CPP student interns in support of the HRS Internship Program.

 

Oversee and conduct the following reporting requirements

• License/Certificate Expiration
• Salary Advance Report
• Account Receivable Reports
• Franchise Tax