Senior Project Coordinator, Supplier Management & Procurement

As the Senior Project Coordinator within the Supplier Management & Procurement (SMP) team in School Assessment, you will be responsible for working with independent contractors, bringing on new contractors, maintaining updates in the contractor database, ensuring that contractors are paid accurately and on time, and resolving any issues that come up. You will also create requisitions for purchase orders of services for internal customers, as needed, thus you must be able to communicate across all levels of the organization. As the Senior Project Coordinator, you will be responsible for sending documents with confidential information for electronic signature. At times, you will create presentations to deliver to internal stakeholders on the SMP and contractor procurement process.

Job Functions & Responsibilities:

• Create supplier Statements of Work (SOWs) and process amendments against those SOWs
• Track multiple SOWs through to completion
• Onboard new independent contractors and suppliers
• Create secure FTP accounts for gathering contractor information during onboarding
• Process weekly invoices from multiple programs across Pearson
• Run weekly/monthly finance reports
• Manage the contractor database (MS Access), including working with software developer on any issues that arise
• Create requisitions in Oracle iProcurement as needed for internal customers, resulting in creation of purchase orders
• Track invoice payments against purchase orders to closure
• Manage help desk tickets to resolve issues
• Correspond with independent contractors or with vendors to answer payment queries
• Train/provide internal support to Project Managers with SOWs, amendments, invoices, Smartsheet and general guidance with tasks
• Work in collaboration with the extended team to drive SMP and School Assessment’s objectives and goals
• Document, update, and maintain processes and procedures as assigned
• Identify cost savings and process improvement opportunities for efficiencies in support project activities
• Provide additional support for team, as needed

Qualifications

• Bachelor’s Degree preferred or commensurate experience
• Internal and external customer relationship management
• Experience in Microsoft Office (Word, Excel and Outlook) 
• Effective verbal and written communication skills; strong listening; ability to communicate across all levels of the organization 
• Strong problem solving and change management ability
• Ability to handle confidential information and materials in an appropriate manner, per company policy
• Self-starter and self-motivated learner, ability to quickly learn procedures and programs through formal training and self-instruction
• Must be able to multi-task, organize and use effective time management, prioritize, work in a fast-paced environment, and manage multiple priorities/projects
• Exceptional attention to detail, and ability to follow through
• Flexible; able to work independently; able to make decisions based upon limited information
• Experience in assessment and education industry is a plus
• Experience using Access, Smartsheet, PowerPoint, Teams, SharePoint, AdobeSign, Oracle iProcurement, and FoxIt are preferred but not required

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the Colorado, California, Washington State, New York State and New York City laws, the pay range for this position is as follows:

The full-time salary range is between $55,000 - $65,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is here.

What to expect from Pearson

Did you know Pearson is one of the 10 most innovative education companies of 2022?

At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets.

To deliver on our strategic vision, we have five business divisions