Senior Executive Assistant

About Us 

Position Title: Sr. Executive Assistant  

Department:  Corporate Strategy  

Reports To: Chief Strategy Officer 

Location: Evanston, IL (Hybrid)

Job Overview  

Kardigan is seeking an experienced, proactive, and detail-oriented Executive Assistant to support the Chief Strategy Officer (CSO) and members of his leadership team onsite in our Evanston, IL office. The ideal candidate thrives in a fast-paced environment, juggles multiple priorities with ease, and anticipates the executive's needs - managing schedules (including meetings with external partners), communications, travel, and administrative functions with precision. This role goes beyond traditional executive support - it involves bringing positive energy to the office culture on the days the team is onsite, and partnering with EAs at other locations to help support administrative needs across the organization in a hybrid, multi-site environment. 

As an Executive Assistant, you will help ensure the seamless functioning of executive operations while contributing to a collaborative and dynamic team culture. If you're someone who thrives in a multi-faceted role, enjoys taking on diverse challenges, and contributes to creating a positive and productive atmosphere, we want you on our team. 

What You’ll Do  

• Executive Support: Provide comprehensive administrative support to the CSO, including proactive calendar management across two to three time zones, travel coordination (including airfare, hotels, ground transportation, and expense reports), meeting planning and logistics, upload contract requests and purchase orders, and management of correspondence and administrative priorities. 

• Strategy Team Support:  Coordinate with and assist the CSO's direct reports, including scheduling one-on-one and team meetings, organizing team events, ordering lunches, event catering and dinner reservations, and scheduling meet-and-greets/ onboarding meetings for new team members.  

• Communication Management: Act as the primary contact for internal and external communications for the CSO, ensuring efficiency and discretion.  

• Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution.  

• Relati