Accounting Assistant

Connelly & Wicker Inc. (www.cwieng.com), a wholly owned subsidiary of PRIME AE Group (www.primeeng.com), a multi-faceted and rapidly growing architectural and engineering firm with 23 office locations in 10 States and over 500 employees throughout the Midwest, Mid-Atlantic, and Southeast and Northeast areas, is seeking an Accounting and Administrative Assistant for our Jacksonville office.  

Company Overview and Vision: 

Connelly & Wicker Inc. (CWI) has had a well-respected transportation and land development presence in Jacksonville & Orlando areas for nearly 40 years.  In joining with PRIME AE Group, they have become part of a diverse community of professionals with a passion for solving today’s architectural and engineering challenges in ways that improve communities for all. We design, develop, implement, and maintain the infrastructure, facilities, and amenities that create thriving communities, while making the most of client resources. We share a passion for the work that comes through in everything we do.   Whether you are seeking new challenges, greater variety, or a better opportunity, we are on the lookout for professionals who enjoy being part of something bigger.

Position Overview:

The primary focus of this role will be to provide accounting and administrative support for the office and staff, while working closely with the project managers and accounting teams.  

Job Responsibilities:

• Assist with monthly invoicing.
• Enter select accounts payable invoices, assigns vendor numbers and similar identifying data.
• Manage Certificates of Insurance
• Prepare monthly billing reports. 
• Enter and manage mileage, copy, blueprint logs and postings.
• Issue and manage subcontracts.
• Assist with new project set up, and project close out.
• Backup payroll processing support.
• Coordinate and schedule office gatherings/outings.
• Coordinate and schedule lunch & learns, meetings, travel, etc. for select managers.
• Pull DOT Letters and miscellaneous project support for select project managers.
• Coordinate licensing for project managers.  
• Provide administrative support officewide to include mail coordination, making deposits, filing, office supply inventory management, and maintenance of office.  

Minimum Requirements:

• 1-3 years of project accounting experience preferred.
• Excellent organization, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

PRIME AE Group & CWI are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.