ADMINISTRATIVE ASSISTANT

​Agency: Illinois Emergency Management Agency and Office of Homeland Security
Posting Number:  45721

Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time:  03/19/2025

Closing Date/Time: 04/01/2025
Salary: Anticipated starting salary $5,423 monthly; Full Range $5,423 - $7,721/ monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

Agency Statement:  Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a k ey role in protecting the health, life, and safety of all Illinoisans.

 

Position Statement:  The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking an Administrative Assistant I for the Division of Electronic Products. This position provides an opportunity to work both independently and in collaboration with other Agency employees and the members of the public. This position offers an opportunity to assist individuals to become certified or accredited to operate x-ray equipment in the performance of their routine professional duties that can often be time sensitive. Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity-driven workfor ce, we invite you to apply for the Administrative Assistant position with IEMA-OHS!

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Resume Preferred but Not Required

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Posting Identification Number:  45721   

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Essential Functions

1. Assists the supervisor by providing frequent communication with technologists, their employers, and the general public.

2. Updates Technologist Accreditation and Industrial Radiography Program databases, generates and analyzes monthly statistical reports, generates specific reports of continuing education credit for individual technologists, and generates notices.

3. Composes clearly understood letters in response to diversified inquiries.

4. Performs the duties of assigned team position as specified in the Standard Operating procedures of the Illinois Plan for Radiological Accidents.

5. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of col