Seasonal People & Culture Coordinator

Employee Onboarding:

• Meet new hires at the breakroom on their first day and verify completion of first-day acknowledgment ("passport") documentation.
• Provide an overview of the breakroom, including locker instructions, lunch options, and break procedures.
• Ensure employees have the required PPE (safety shoes, ear plugs, safety vest if needed, no jewelry, etc.).
• Escort new hires to the factory floor and introduce them to their supervisor.

Systems Support:

• Enroll new hires into the timekeeping system and explain attendance and arrival expectations (employees should arrive 5 minutes before shift start).
• Assist with timesheet corrections and updates.
• Access and print employee documents, including W-2s, paystubs, and other required forms.
• Prepare employee letters, such as proof of employment requests.
• Update employee personal information in company systems, including address, phone number, and email changes.
• Reset employee payroll system passwords.
• Support employee record transitions during payroll provider changes, including employee data transfers and timeclock setup.

Discipline and Attendance Support:

• Monitor the employee text hotline and People & Culture email inbox.
• Assist line managers with employee statements and documentation related to disciplinary matters.
• Coordinate employee badge deactivation requests and work with Security to arrange employee escorts when required.
• Escalate complex employee relations and discipline matters to the P&C Business Partner.

Employee Relations:

• Respond to basic employee questions regarding company policies and procedures.
• Assist with coordinating employee movement between departments to support operational staffing needs.

Employee Records:

• Maintain employee personnel files and ensure required documentation is accurately filed and retained.
• Support data entry and record management for required training, orientations, inductions, certifications, and compliance activities.
• Maintain and monitor training matrices to ensure employees complete required training and that records are properly documented.

Drug Screening Support:

• Assist with drug-screening processes, including obtaining signed waivers from employees who refuse testing or appear impaired before leaving company premises.
• Coordinate drug testing activities during periods when nursing staff are unavailable.
• Support data entry and recordkeeping for medical checks and drug screening activities.