Communications Project Manager, Institute for Translational Medicine

Department

BSD ITM - Communications

About the Department

The Institute for Translational Medicine (ITM) helps you live your best life by making research breakthroughs happen and getting those discoveries into the real world to improve your health as soon as possible. The ITM is a partnership between the University of Chicago and Rush in collaboration with Advocate Health Care, the Illinois Institute of Technology (Illinois Tech), Loyola University Chicago, and Endeavor Health that’s fueled by about $35 million in grants from the National Center for Advancing Translational Sciences at the National Institutes of Health through its Clinical and Translational Science Awards (CTSA) Program. We’re part of a network of more than 50 CTSA Program-supported hubs across the country working to slash the time it takes to develop and share new treatments and health approaches. We work with you and for you to make participating in health research easy, so that together we improve health care for all.

The ITM leads award-winning campaigns to increase awareness of and participation in health research in a national collaboration and launch of a platform that matches the public with information about volunteer opportunities to participate in studies about health topics they care about the most.

Join the movement and learn more about how we help researchers, physicians, community members, industry, government organizations, and others. Visit us at chicagoitm.org and connect with us on Facebook, Twitter, Instagram, YouTube, and LinkedIn @ChicagoITM. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Job Summary

Imagine being the Swiss Army knife of project management, communications, executive assistance, and creative support—all rolled into one proactive professional for a mission-based organization to help humanity. Your administrative support will help make that magic happen. You’ll be the orchestrator behind the scenes, helping a dynamic ITM director of communications and professor as well as her communications team execute things like strategic internal and external messaging and campaigns, projects across multiple institutions and teams, drafting grant applications and journal articles, scheduling meetings, managing health research campaign participant follow-up and study team coordination, providing administrative support for educational programming, etc. Join a collaborative and fun environment where creativity, initiative, and editorial flair are celebrated. One day you may be coordinating action items and follow-ups from meetings, and another you may be helping craft and caption video snippets that bring science to life. You’ll be the right-hand executive assistant to the director of communications and help the communications team implement organizational systems to streamline workflows and move projects across the finish line with finesse. This is a hybrid role, so you get the best of both worlds with in-person and remote work opportunities. You’ll also get a front-row seat to translational science in action, helping to improve human health through ITM-supported research and health campaigns.

Responsibilities

• Work with the ITM Director of Communications to execute, evolve, and evaluate ITM communications projects and initiatives.

• Coordinate with internal stakeholders (faculty, service cores, admin teams) and external partners to streamline workflows.

• Create project timelines, delegate tasks, and follow-up with multidisciplinary teams across several institutions on deliverables to meet deadlines.

• Project manage and spearhead deliverables and timelines for a new ITM website initiative across several institutions and teams.

• Contribute to different prongs of internal and external marketing and communications campaigns, initiatives, and educational programming.

• Track milestones for the ITM, The New Normal and Save Da Hoomans campaigns, and educational programming certificate/courses. Monitor their deadlines, navigate teams, and ensure deliverables land on time.

• Support writing projects: search for funding opportunities, draft grants, draft academic papers, create grant summaries, memo drafts, report proofreading, and presentation decks. Come with these skills or be willing to learn fast and hit the ground running.

• Serve as an administrative maestro. Steer a busy, dynamic executive calendar with precision, scheduling meetings, taking and disseminating notes and action items, managing projects, media interviews, and cross‑institutional collaborations. Make sure no meeting or email gets left