Administrative Assistant - Public Defender's Office

JOB LOCATION

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring salary: $18.78 - $23.47/hour

The deadline to submit an application to this position is Monday, June 2nd. However, it is subject to close at any time once a qualified pool of applications is obtained.

OVERVIEW OF POSITION / DEPARTMENT

An administrative Support Assistant will perform a variety of general receptionist and clerical duties to support the operations of the Public Defender's Office.

PRIMARY DUTIES & RESPONSIBILITIES

• Provides reception and clerical support to the Public Defender's Office
• Answers and directs questions and inquiries by telephone, email, or in person
• Schedules appointments, develops, and processes files
• Performs typing and edits a variety of correspondence, reports, documents, and manuals
• Sorts incoming mail
• Orders supplies
• Processes/files/serves records, legal and other documents; maintains record-keeping systems which include data input in the case management system, Legal Server.
• Performs additional duties as assigned

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• High School Diploma or GED

Experience:

• One (1) year of clerical experience.
• Spanish Fluency (Preferred)

Knowledge:

• Knowledge of business English, spelling, and math, general office equipment, and personal computers with related software applications.
• Familiar with the City of Aurora, including locations of major intersections, points of interest, and street names.
• Routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases

Skills:

• Accurately and efficiently processes information using a computer.
• Answering two (2) phone lines and transferring calls
• Must have tremendous patience and compassion
• Problem solving
• Team oriented

Abilities:

• Desire and ability to solve problems
• Ability to establish and maintain effective working relationships with employees and residents
• Ability to learn new skills, such as new software
• Ability to handle sensitive information with tact and diplomacy

WORKING CONDITIONS

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light physical work lifting at least 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.
• Occasional lifting, carrying, walking, and standing.
• Frequent hand/eye coordination to operate office equipment
• Vision for reading, recording, and interpreting information
• Continuous speech communication and hearing to maintain communication with employees and citizens.

Work Environment:

• Works primarily in a clean, comfortable environment; occasionally works nights and weekends.

Equipment Used:

• Frequently uses standard office equipme