Sr Administrative Assistant II, Colorectal Surgery

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. 
UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery -Division of Colorectal Surgery and Surgical Oncology. 

This role provides administrative support to multiple faculty within the division of Colorectal Surgery and Surgical Oncology. Responsibilities include calendar management, organizing meetings, ensuring compliance with departmental and institutional procedures and approvals, coordinating travel logistics, maintaining spreadsheets for travel budgets, overseeing licensure and recredentialing processes, processing financial transactions, and managing supply orders. 

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

Preferred Skills/Experience

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

 Job Duties 

May perform some or all of the following:
Provides moderately complex administrative skills for division faculty.

• Schedules and organizes activities such as meetings, conferences, and division events: prepare agendas, presentations, take minutes and arrange catering, as needed.
• Organize and coordinate travel logistics for faculty and visiting professors.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Coordinates expense reimbursement and expense tracking.
• Processes purchasing transactions following institutional policies and procedures
• Communication: Draft and prepare official documents, memos, emails, presentations, and reports.
• Maintain Faculty Curriculum Vitae, licensures and recredentialing
• Maintaining clinical call schedules
• Determines work priorities and monitors progress toward work deadlines
• Acts as department liaison with other departments and agencies
• Ensures document retention processes are followed using established guidelines 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits pac