Administrative Assistant II - Mount Sinai Brooklyn - Chemotherapy Suite - Full-time day

The Administrative Assistant provides a wide variety of administrative support services for one or more individuals within the Hematology/Medical Oncology division of the Tisch Cancer Institute.  The responsibilities of the position also include administrative support, preparation and coordination of clinical data for patient care, and serve as a liaison between patients, clinicians and/or other departments.  

Roles & Responsibilities:

• Provide clinical and administrative support to an assigned physician(s), which consists of answering routine and specific administrative inquiries. 
• Triage and screen all calls in a respectful and courteous manner; transfer calls to appropriate individuals for follow up and/or response.
• Coordinate the scheduling of patient office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limited to EPIC and Cerner, accurately and timely.
• May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission.
• Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered. 
• Obtain patient records, new and established patients from referring physicians, outside facilities.
• Assist in the completion and gathering of clinical information for disability and insurance related issues and forms.
• Fax, scan, and file all necessary documents pertaining to patient care in a timely and efficient manner.
• Edit, fax, scan, save and mail and/or dictations to patients, PCP's, Specialists and referring physicians on a daily basis.
• Coordinate peer-to-peer reviews as necessary or requested by physicians, the compliance/auditing department or administrators.  Assist in the retrieval of patient records for internal and external auditing.
• May track expiration dates of assigned physician’s professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
• Assist in the planning and logistical coordination of internal / external conferences / meetings, conference calls, forums, maintain updates on physician’s outlook calendar on a daily basis in a timely and accurate manner.
• Support physicians by typing, scanning, organizing and saving all documents pertaining to research and research publications. 
• Coordinate all travel arrangements and accommodations for physicians to include air/train, hotel reservations and ground service.  Prepares travel reimbursements and expense reports for physician and/or supporting staff members.
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers.  Processes and follows up on other forms of reimbursement for assigned staff.
• Screens and prioritizes all incoming mail for needed action and follow up.  Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• May maintain patient files.
• Performs other related duties as requested.

Requirements:

• Associates’ Degree or HS/GED plus two years of related experience. Bachelor's Degree preferred.
• 3 years administrative or medical office experience required

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $21.81 - $31.96 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, BUK - Chemotherapy Suite - BKL, Mount Sinai Brooklyn

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Us