Senior Administrative Assistant - Houston, TX

Job Title: Senior Administrative Assistant

Dept./ Function: Home Office BVI & I Co. Exempt Status: Non Exempt

Job Family: BV I & I Co.- Management Professional & Technical Reports To Senior Director Date: 12/15/2023

 

Position Summary:

This job is responsible for providing experienced administrative, clerical, and/or customer service support to departments and managers within the Houston Technical Back Office and other Bureau Veritas Business Units.

 

Principal Duties and Responsibilities:

 

1. Prepares correspondence, distributes outside and interoffice communication and other administrative duties, as required.

2. Prepares Inspection Service Agreements, reports, presentations and spreadsheets as required.

3. Maintains the Job Log for Quotes and Active jobs along with the status and Project Manager assignments.

4. Files and organizes client technical file submittals and Supervision Monitoring Schedule and files per company procedures.

5. Performs customer service functions such as emailing invoices to select clients monthly, and addressing any other customers’ administrative concerns as required.

6. Ensure electronic submitted Time Sheet and Expense Reports meet accuracy and policy requirements prior to approval by Director of Operations.

7. Arranges conference calls and maintains calendars as needed.

8. Assist in the day to day operation of the Technical Center office.

 

Decision-Making Authority/Accountability Level:

Under general to limited supervision, provides general administrative support to a department or group of professionals. Exercises some discretion and independent judgment within limited authority level and is capable of analyzing routine information requests. Applies industry knowledge, technical skill and sound business practices to decision making.

 

Minimum Knowledge, Skill, and Ability Requirements:

Demonstrates proficiency with copier and computer software, including current Windows Operating System, Microsoft Office, Microsoft Outlook, and other data entry and spreadsheet applications and programs. Spelling and grammatical skills of at least a high school level are required.

Must have the ability to interact with customers.

Excellent verbal and written communication skills.

Works well under pressure.

Strong focus on customer

Can work as a team-member.

Strong organization skills.

 

Education and Experience Preferred:

High school diploma with demonstrated experience required, Associates degree preferred.

2-5 years of experience.

 

 

Supervisory Responsibility:

No

 

Necessary Tasks:

Proficient with the computer

 

Other Information: Shall follow all BV Procedures and Policies.

 

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. Employees will be expected to complete other duties as assigned by their manager.