Operations Specialist

Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs. 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The Center for Online and Continuing Education at Florida Atlantic University is seeking an Operations Specialist - Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180-plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

As an Operations Specialist, you will be at the center of our department’s success. You will:

• Support Operations Leadership – Partner with the Director of Operations to manage the department’s day-to-day functions.

• Lead and Organize – Run departmental meetings, coordinate projects, and oversee events to keep our team connected and on track.

• Be the Go-To for People & Processes – Manage timekeeping by sending reminders, tracking payroll deadlines, and running compliance reports. Oversee contracts, office supplies, and staff rosters (including the department phone tree) to keep operations running smoothly.

• Champion Preparedness – Maintain and update our emergency preparedness plans (UCOOP and UERP), to keep our staff safe and informed.

• Drive Training & Development – Coordinate safety refresher training, professional development, team-building activities, and speaker sessions to help staff grow and thrive.

• Recruitment & Hiring – Serve as a hands-on partner in recruitment by using Workday to screen candidates, bundle resumes, and support hiring managers with interview questions, selection criteria, and documentation. Manage communications with applicants, schedule interviews (virtual, in-person, and assessments), and track weekly recruitment progress. Assist with offer letter preparation, hiring reviews, and final candidate processing in Workday.

• Onboard New Hires – Ensure new employees have a smooth start by coordinating departmental onboarding, including time entry training and operational orientation.

• Keep Us Organized – Create and maintain recruitment documentation, interview materials, and candidate folders. Provide leadership with regular updates on progress and outcomes.

• Adapt and Contribute – Take on additional projects and responsibilities as assigned to support the evolving needs of the department.

In short, you will be a trusted partner, ensuring our people, processes, and priorities are well-coordinated, compliant, and effective.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid wint