Staff Accountant

Description

The Staff Accountant will be responsible for managing a company's vendor payments while actively monitoring expenses against allocated budget limits, ensuring timely payments to suppliers while adhering to financial guidelines, and alerting relevant parties when spending exceeds budget parameters; key responsibilities include processing invoices, verifying purchase orders, reconciling discrepancies, and coordinating with department heads to track budget usage and prepare budgets.

Key Responsibilities 

Accounts Payable: 

Ensuring accurate bookkeeping and positive relationships with our vendors through: 

· Invoice processing: Reviewing and entering invoices from vendors, verifying accuracy against purchase orders, and verifying pricing and terms. 

· Payment processing: Preparing and submitting payment batches to ensure timely payments to vendors within company policies. 

· Vendor management: Maintaining relationships with vendors, resolving invoice discrepancies, and addressing payment concerns. 

· Purchase Orders: Working with procurement teams to manage purchase orders.

Budget Support and Development: 

Ensuring accurate budget development and support to teams through: 

· Budget tracking: Monitoring expenses against allocated departmental budgets, identifying potential overspending issues, and communicating with relevant stakeholders. 

· Grant Budget Development: Working with leaders and the Development Department in developing Grant Budgets to submit to funders. 

Organizational Budget Development: Working with leaders and the Senior Director of Finance to develop the annual organizational budget.

· Grant Invoicing: Support Grant Invoicing and supplemental invoicing as needed. 

Data and Finance Administration: 

Ensuring accurate and timely financial information through: 

· Financial reporting: Generating reports on accounts payable balances, budget variances, and key financial metrics. 

· Data entry: Recording financial transactions accurately into accounting software, including invoice details and payment information. 

· Compliance: Ensuring adherence to company policies and accounting standards regarding accounts payable procedures. 

· Additional Duties: Supporting Senior Director of Finance with additional duties as needed. 

Requirements

Skills and qualifications:

· At least three (3) years of recent and related accounts payable experience.

· Bachelor's degree in accounting or finance.

· Strong understanding of accounting principles and practices

· Proficiency in accounting software and Excel data entry (including VLOOKUP, Pivot, SUMIF, etc.)

· Excellent attention to detail and ability to identify errors

· Strong analytical, visionary, and problem-solving skills

· Effective communication skills to interact with vendors and internal stakeholders

· Experience with budget management and variance analysis