Business Operations Coordinator (Ear Nose, Throat), full time, days, 80 hours every 2 weeks

CURRENT HOLLAND HOSPITAL EMPLOYEES- Please apply through Find Jobs from your Workday employee account.

The Business Operations Coordinator works under the direction of the LHP Operations Director overseeing and assisting with the day-to-day operations of the Physician office. Assists the LHP Operations Director with coordinating, implementing and evaluating current practices to promote high-quality, cost-effective care; ensures focus and emphasis on enhancing patient and staff satisfaction; performs other duties as assigned.

Pay Range: $48,000 - $52,000 per year

Employment Type: Full Time, Days

Requirements: Associate's degree required, Bachelor's degree preferred; 3-5 years' medical office experience required; Thorough knowledge of medical office operations, billing practices, physician and clinical staff credentialing required; Strong interpersonal, communication and organizational skills required.

Human Resources Management:

• Participates in the development of a staffing plan and hiring of administrative and clinical support staff
• Oversees the employee appraisal system that assures optimal workforce capabilities, training needs, timely feedback and effectively addresses employee problems and concerns
• Serves as mentor and resources for administrative and clinical support staff.
• Ensures compliance with federal and state regulations by implementing and monitoring personnel policies and procedures to protect employees and the organization.

Scheduling/Staffing Support:

• Manages staff and physicians schedules for practices assigned.
• Assists in the scheduling template development to assure maximum productivity of physicians and staff.
• Participates in the onboarding of new staff and physicians.
• Provides requested physician support with special projects.

Operations:

• Oversees information systems needs to assure resources support and improve business processes.
• Prepares for and addresses requirements for accreditation and audits by establishing a system to monitor licensure, credentialing, and re-certification to ensure regulatory compliance and continuity of service.
• Collaborates with clinical and business staff in the development of policies, procedures, programs, protocols, and systems that will establish and improve the practice effectiveness and quality of patient care .
• Collaborates with hospital facilities staff to periodically evaluate facility capabilities in order to meet the ongoing operational needs of the organization.
• Serves as a site liaison with various Holland Hospital departments to insure smooth operational flow.
• Maintains competence in E-clinical works as a superuser.

Financial Management/Quality:

• Assists in the preparation of the budget including monitoring productivity, identifying and implementing cost improvement initiatives and variance reporting.
• Ensures that obligations to vendors and suppliers are met, establishes a system of checks and balances that minimize the risk of financial loss and ensure organizational integrity.
• Manages front office deposits and balancing.
• Runs monthly reports as requested which include registries, timesheets, provider update reports, facility visit reports.

Project Coordination:

• Provides energetic and enthusiastic project coordination.
• Establishes communication and project reporting mechanisms.
• Proactively engages customers to manage expectations and obtain satisfaction feedback.
• Facilitates project teams meetings and/or communicates with larger audiences.

Requirements:

• Associates Degree or equivalent required, Bachelors Degree preferred.
• 3-5 years medical office practice management experience required.
• Thorough knowledge of medical office operations, billing practices, physician and clinical staff credentialing required.
• Must be exceptionally dependable, and have ability to work under stress.
• Ability to work effectively and communicate, be professional and courteous with all types of conditions of patients. 
• Strong interpersonal, communication and organizational skills required.

Holland Hospital is an Equal Opportunity Employer, please see our EEO policy