Administrative Assistant 3

<div> <h1><span>DEPT OF TRANSPORTATION</span></h1> <h2><span><em><span>Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.<br/></span></em></span></h2> </div> <h3 dir="ltr"><span><strong>Administrative Assistant 3</strong></span></h3> <div> <span>Job Location:</span> </div> <div> <h4><span>NORTHEAST DIST WIDE MAINT<br/>2407E. Navajo Rd., <br/>Holbrook, AZ 86025</span></h4> </div> <div> <span>Posting Details:</span> </div> <div> <h4><span><span>Salary: $42,190.00 - $52,190.00 </span></span></h4> <h4><span><span>Anticipated Salary: $47,190.00<br/></span></span></h4> <h4><span><span>Grade: 17<br/></span></span></h4> <h4><span><span>Closing Date: 08/12/2026</span></span></h4> </div> <div> <span>Job Summary:</span> </div> <div> <p><span>This position serves as Administrative Assistant to the Northeast District. This position provides administrative support for the Northeast District as follows: under general supervision of the Management Analyst IV, performs a variety of administrative functions of moderate difficulty, and serves as support staff to the Northeast District Maintenance team by providing procurement activities to all maintenance units. This position also provides administrative duties to district management staff and the Administrative Services Officer; coordinates activities and administrative matters between organizational units that have a moderate impact on agency operations. Northeast District is a snow district and the Administrative Assistant is assigned to various shifts to staff and dispatch the radio call 24 hours a day and seven days a week when needed for storm coverage.</span></p> </div> <div> <span>Job Duties:</span> </div> <div> <p><span>Perform purchasing of approved goods and services and hotel stays for the District units and assures compliance with State procurement law; generates purchase requisitions, confirms deliveries, services and receiving; processes invoices for submission; assists with other needs within the district. Reviews and monitors budget expenditures.</span></p> <p><span>Perform specialized research and cost estimating for maintenance supervisors, track and manage maintenance services, product and inventory items; identify and recommend any trends for future budget preparation; report maintenance unit expenditures in Pecos.</span></p> <p><span>Attend meetings, training and seminars as required. Coordinate activities with other District groups, ADOT divisions and community organizations.</span></p> </div> <div> <span>Knowledge, Skills &amp; Abilities (KSAs):</span> <strong>Knowledge of:</strong></div> <div> <p><span>• </span></span>Management principles<br/></span><span>• </span></span>Business practices<br/><span><span>• </span></span>Office procedures<br/><span><span>• </span></span>Procurement basics<br/><span><span>• </span></span>Professional English grammar<br/><span><span>• </span></span>Familiarity with information systems<br/><span><span>• </span></span>Databases<br/><span><span>• </span></span>Google Workspace tools</span></p> <p><span><strong>Skill in/with:</strong><br/></span></p> <p><span>• </span></span>Strong verbal and written business communication<br/><span><span>• E</span></span>ffective problem-solving<br/><span><span>• A</span></span>ccurate data entry<br/><span><span>• P</span></span>roficient use of spreadsheets and word processing<br/><span><span>• C</span><span>onfidentiality practices<br/><span><span>• S</span></span>olid time-management and prioritization</span></p> <p><span><strong>Ability to:</strong><br/></span></p> <p><span>• </span></span>Analyze data and documentation<br/><span><span>• P</span></span>lan and coordinate tasks<br/>• Develop clear administrative materials<br/><span><span>• W</span></span>ork effectively under pressure<br/>• Adapt to multiple software platforms</span></p> </div> <div> <span>Selective Preference(s):</span> </div> <div> <p><span><span>Three (3) years administrative or accounting experience or combination or Bachelor's degree in Business Accounting or related field.</span></span></p> </div> <div> <span>Pre-Employment Requirements:</span> </div> <div> <p><span><span>High School Diploma or GED</span></span></p> <p><span><span>This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain th